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February 27, 2019 Minutes

Published 2019-03-28 13:57:21

1902 – Serving Our Community for over 110 Years – 2019
1. Call to Order
President Dehn called the meeting to order at 7:01 PM
Roll Call
BOARD MEMBERS PRESENT: Dehn, Otte, Thiele-Sardiña, Walker, Moritz
STAFF MEMBERS PRESENT: Scott, Hall for Condotti
Others Present: Austris Runğis – IEDA
2. Communications from the Public: None
3. District Manager’s Report
1) CIP Project:
 Belle Haven III CIP construction began July 23. Currently performing pipe-bursting to
replace some segments of sewer main. 65% complete.
 FERRF Metal Storage Building Update: Construction to begin April 1.
 Alpine Road Pipeline Replacement Project Update: Construction to begin March 18.
 FERRF Levee Project: Trying to re-schedule a meeting with permitting agencies to
discuss the strip of CMPK land between FERRF and Bay.
2) Affiliate Agency/Association News:
 SLAC: District Staff and Consultant working with SLAC staff to finalize the
implementation plan for meeting the BMP of the Mandatory Wastewater Discharge
Permit Amended November 15, 2018. The implementation plan consists of providing
for time-delay discharge to avoid excessive salts introduced in the recycled water
facility’s process.
 Facebook ORTP: Staff and Consultants are working with Facebook on the permit
conditions of a Discharge permit for their Onsite Reuse Treatment Plant.
 CWEA: Sergio Ramirez received a plaque for his service as through the Chair of the
Santa Clara Valley Section of the California Water Environment Association.
 SVCW: Presentation by SVCW staff scheduled for March 27 to discuss the WIFIA Loan,
JPA amendment #9, and Amend #2 to the Finance Agreement. At 2:16 all flow from
MPPS being diverted to FERRF.
3) Upcoming Events:
 Board meetings: March 13 and March 27. SSC rates public hearing = April 24.
Budget workshop = 5 pm May 8.
4) Misc./Action Items from Previous Meeting:
 SSOs: One SSO for January. Caused by Design/Build contractor. Warning letter sent.
2019 Total = 1.
 10 Coyote Hill, PV: Engaging Geotech firm through F&L Engineering to find cause of
erosion on hillside within District easement, document and develop engineering plan for
 Lateral Quality Control Program: Supervisor randomly selects 4 laterals per week for
video inspection to assess quality of cleaning. This program coupled with the new USA
management system has resulted in reduced repeat lateral service calls.
 Levee Project: Meeting to be held on March 7th for a walk-through at site with all
parties involved.
 Sewer Service Charge Rates: A mathematical error was found the in formula for
some commercial rates presented at the Feb. 13 Board meeting. It does not effect the
overall rate increase of 4.5%. It has been corrected and has been corrected on prop
218 mailer prior to mailing.
4. Consent Calendar
A. Approval of Minutes for Regular meeting February 13, 2019
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for February 27, 2019
C. Consider to Ratify and Approve Report on District’s Investment Portfolio Including
the Transactions of Assets Described Therein as of 1/31/19
D. Consideration of a Resolution of Intention to Annex Certain Territory (305 Golden
Oak Drive) to the West Bay Sanitary District On-Site Wastewater Disposal Zone
and to Establish the Date and Time of Public Hearing
E. Consideration of a Resolution of Intention to Annex Certain Territory (35 Sioux
Way) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to
Establish the Date and Time of Public Hearing
Motion by: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None.
5. Consideration to Increase Allocation to the Equipment Replacement Reserve by
$20,410.21 to Replace the 2012 Harben Jetter with a 2019 Pipe Hunter Jetter with
Jet–Eye CCTV Unit
Motion by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott outlined the need for this vehicle and the increased cost above the
budgeted amount.
6. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: DM Scott reported that the SFPUC permit is in process, the connecting for PG&E
will cost $75,000 and will be taken from the contingency. He also reported on an upcoming
meeting on March 5 for the Bayfront Facilities Plan and asked the Board to approve $23,000
for the grant application process for the Bayfront Recycled Water Project. Board consensus
was to proceed with the cost of the grant application process.
7. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: None.
8. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Secretary Otte reported recent Commission items included approval of the stage
1 pump station contract in the amount of $8M and the preliminary cost estimate is as much as
20% higher. DM Scott reported to the Board that SVCW staff will be presenting information to
the Board at the March 27 meeting of JPA amendments and update to finance agreement.
9. Closed Session
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives:
District Manager, Legal Counsel & IEDA
Employee Organization: Exempt Employees, Unrepresented Employees, &
Teamsters Local 350
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. –
SMCSC Case No. 18CIV02183
Entered closed session at 7:56 p.m. Left closed session at 9:04 p.m.
Reportable action: None
10. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Director Moritz requested an upcoming item to discuss consultant and
professional services fees over the last 3 years.
11. Adjournment Time: The meeting was adjourned at 9:14 PM
/s/ George Otte