April 10, 2019 Minutes
Published 2019-07-05 10:48:46
1902 – Serving Our Community for over 110 Years – 2019
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, APRIL 10, 2019 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:03 PM
BOARD MEMBERS PRESENT: Dehn, Otte, Thiele-Sardiña, Walker, Moritz
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Condotti, Sturman
Others Present: SVCW – Matt Anderson
Fieldman & Rolapp – Lora Carpenter, Robert Porr
2. Communications from the Public: None.
3. Silicon Valley Clean Water WIFIA Loan and Bond Presentation and Discussion –
Comments: Matt Anderson presented an update on the CIP projects and funding. Lora
Carpenter reported on current market conditions and discussed the decision on WIFIA loan
deferment of 3-5 years. Today’s interest rates are approximately 2.8%. Anderson stated that
loan deferral of 3 or 4 years would be best. Board consenus was to move forward with 4 year
term of WIFIA loan deferral.
4. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary District’s On
Site Wastewater Disposal Zone – Lands of Sharma (15 Kiowa Ct, Portola Valley
Motion to Open: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Motion to Close: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
5. Consideration of Adopting Resolution Ordering Annexation of Certain Parcels in the
Territory of West Bay Sanitary District to the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone Including Certain Determinations, Findings and
Declarations of the District Board – Lands of Sharma (15 Kiowa Ct, Portola Valley)
Motion by: Walker 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
6. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary District’s On-
Site Wastewater Disposal Zone – Lands of Burrell (40 Sioux Way, Portola Valley)
Motion to Open: Otte 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain:0
Motion to Close: Otte 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
7. Consideration of Adopting Resolution Ordering Annexation of Certain Parcels in the
Territory of West Bay Sanitary District to the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone Including Certain Determinations, Findings and Declarations
of the District Board – Lands of Burrell (40 Sioux Way, Portola Valley)
Motion by: Thiele-Sardiña 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
8. District Manager’s Report
1) CIP Project:
a. Belle Haven III: CIP construction began July 23. Currently performing open trench to
replace some segments of sewer main along Alameda/Santa Cruz. 90% complete.
Running into very poor soil. May reduce scope of project slightly to mitigate costs.
b. FERRF Metal Storage Building Update: Construction delayed awaiting revised soils
report for City submittal.
c. Alpine Road Pipeline Replacement Project Update: Construction started along
Alpine near Creek Park Drive.
d. FERRF Levee Project: Scheduling a meeting with Army Corp and Regional Board to
discuss the strip of CMPK land between FERRF and Bay and whether sheet piling will
2) Affiliate Agency/Association News:
a. SLAC: Finalizing the last items of SLAC’s discharge permit implementation plan
including a timeline for providing for time-delay discharge to avoid excessive salts
introduced in the recycled water facility’s process.
b. Facebook ORTP: Writing a draft provisional Discharge permit for Facebook for their
Onsite Reuse Treatment Plant.
c. SVCW: Updated Presentation by SVCW staff scheduled for April 10 to discuss the
WIFIA Loan financing and possible deferment of initial payment for 4 years.
d. Town of Atherton: The Civic Center construction award bid is $47M
3) Upcoming Events:
a. Board meetings: SSC rates public hearing = April 24. Budget workshop = 5 pm May 8.
b. Union Negotiations: First meeting scheduled for April 8.
4) Misc./Action Items from Previous Meeting:
a. SSOs: Zero SSO for March. 2019 Total = 2.
b. 10 Coyote Hill, PV: Geotech firm through F&L Engineering performed soil boring March
29th, to help determine cause of erosion on hillside within District easement, document
and develop engineering plan for remediation. Awaiting results.
c. Personnel: Mario Zamora, obtained his CWEA Grade 1 certificate this week and Dave
Lojera received his Class A driver’s license.
d. Finance Manager: DM Scott introduced the new Finance Manger Donald Sturman to
e. Retirement: DM Scott announced to the Board that the Sr. Admin. Tech has submitted
a letter of retirement effective July 19.
9. Consent Calendar
A. Approval of Minutes for Regular meeting March 27, 2019
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for April 10,
C. Consideration of Resolution Consenting to Annexation of Territory to the West Bay Sanitary
District by the San Mateo County Local Agency Formation Commission – 15 Kiowa Ct,
Portola Valley (077-242-100), Lands of Sharma
D. Consideration of Resolution Consenting to Annexation of Territory to the West Bay Sanitary
District by the San Mateo County Local Agency Formation Commission – 40 Sioux Way,
Portola Valley (077-310-040), Lands of Burrell
E. Consider Resolution Authorizing the President and Secretary to Enter into Agreement
Creating Covenants Running With the Land for 40 Sioux Way, Portola Valley
F. Consideration of Ratifying the District Manager’s Acceptance of Sewer Facilities
Constructed Pursuant to Class 3 Sewer Permit No. 1079 for Sewer Extension Required for
the Development Project at 133 Encinal Avenue, Menlo Park,
G. WBSD Operations and Maintenance Report – March 2019
H. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – March 2019
Motion by: Otte 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
10. Consideration of Establishing May 22, 2019 as the Date of Public Hearing to Consider a
General Regulation Amending the Code of General Regulations for Board Member
Motion by: 2nd by: Vote: AYE: NAY: Abstain:
Comments: Board consensus was to re-visit this item in the Fall.
11. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: DM Scott presented to the Board a time-lapse video on construction of the
Sharon Heights Recycled Water Project. He reported the SFPUC permit is in process, the
pump station is complete except for the motor controls, payment by Sharon Heights Golf
Course for markups has been received, Caltrans water use agreement is proceeding, Bayfront
Facilities Plan meeting will be held on April 11 and preliminary work on the IRWM grant
application has begun. DM Scott also reported on the finance information which was request
by the Board which includes an accounting of the all the invoice that have been received and
paid for the Sharon Heights Recycled Water Project. DM Scott informed the Board that
reimbursement payments from the State of California have not been received since January
thus $5M of the $8M cash flow has been used and the State expects that the $4M submitted
for disbursement will be paid to the District in 30-45 days.
12. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: President Dehn reported on the recent meeting which included approval of
agreement with Recology for re-location of an organics recovery system for the Organics to
Energy Project. Dehn also reported on an amendment to the agreement for the South Bay
Recycling for the operation of the Shoreway Recycling and Disposal Center.
13. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Secretary Otte reported that the next Commission meeting is on April15. DM
Scott reported he proposed two options to SVCW regarding the next bond payment of $13M
and they agreed to a $6.6M payment in June from District investment maturities and $1.07M
each month July-December 2019 to equal $13.016M.
14. Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager, Legal Counsel, IEDA
Employee Organization: Exempt Employees, Unrepresented Employees, & Teamsters Local
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
Entered closed session at 8:14 p.m. Left closed session at 8:48 p.m.
Reportable action: No Reportable Action
15. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
16. Adjournment Time: The meeting was adjourned at 8:49 PM
/s/ David Walker
Secretary (pro tem)