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April 12, 2017 Minutes

Published 2019-01-14 09:54:59

1902 – Serving Our Community for over 110 Years – 2017
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, APRIL 12, 2017 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Thiele-Sardiña, Walker, Dehn, Otte,
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Condotti
Others Present: Nicole Bowersox – Hydro Science
3. Communications from the Public: None
4. District’s Manager Report
1) CIP Project:
a) Belle Haven II is approximately 55% complete.
b) Butler Building out for bid. Bid open May 3.
2) Affiliate Agency/Association News:
a) CWEA: Annual Conference April 25 – 28.
3) Upcoming Events:
a) Budget Workshop – May 3
b) Sewer Service Charges Public Hearing – May 10
4) Misc./Action Items from Previous Meeting:
a) SSOs: 2 SSO’s in 2017. 2 in February. 0 in March
b) Insurance: DM announced change in insurance broker for dental, vision, LTD
and life insurance.
c) Televise Board Meetings: DM represented a requested to televise meetings.
Board will discuss item at upcoming meeting in May.
d) Correspondence from the Santos: DM read card from the Santos thanking
the Board and staff for their kindness and support.
e) Website: DM represented graphs on website hits showing pages most often
visited.
5) Resource Sharing:
a) Town of Los Altos Hills: 1 SSO in 2016. 2 SSO in 2017.
b) Town of Woodside: 0 SSO’s in 2016. Reduced annual cleaning in order to save
costs this year. Will resume cleaning entire system annually next year
5. Consent Calendar
A. Approval of Minutes for regular meeting March 22, 2017
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for April 12,
2017
C. WBSD Operations and Maintenance Report – February 2017
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – February 2017
E. Consideration of Authorizing the District Manager to Ratify the Issuance of the Class 3
Permit for the Utility Relocation Required for the Development Project at 1300 El Camino
Real, Menlo Park, CA
F. Consideration of Resolution Accepting Deed of Easement for Utility Relocation on Behalf
of the Development at 1300 El Camino Real, Menlo Park, California
Motion by: Thiele-Sardiña 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None
6. Consideration to Accept the District’s 2016 Performance Measurement Report
Motion by: Dehn 2nd
by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott presented the highlights of the report which included no category 1
sanitary sewer overflows in 2016 and 88% of measures rated satisfactory or above.
8. Consider to Adopt a Resolution Approving an Installment Sale Agreement and Grant
between the West Bay Sanitary District and California State Water Resources Control Board
for the Recycled Water Project – Sharon Heights
Motion by: Walker 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott outlined the agreement which includes a $17.2M loan @ 1% interest
and a $5.2M grant. The District will have until May 4 to execute SFR agreement and until May
31 to execute long-term agreement with Sharon Heights Golf Course.
9. Discussion and Direction on Recycled Water Project and on Negotiations with Sharon Heights
Golf Course on Long-Term Agreement
Comments: DM Scott reported that the District received USBR letter on feasibility study and
the next long-term agreement meetings will be held on April 17 and April 18.
10. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Director Dehn reported on the most recent meeting included the approval of an
assessment of the organization and an approval of Executive Director’s goals. The TAC and
FAX committees will meeting on April 13 for an introduction on the franchise agreement
extension. On April 27 the Board will review the next re-stated contract for franchise
agreement extension which will become the model franchise agreement that the JPAs will
consider.
11. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Program
Comments: Director Otte reported on the equipment expenses to replace poorly designed
equipment. President Moritz reported on the compensation and class study showing SVCW
employees are the highest compensated JPA. Items under consideration on April 13 include
$2.16M consultant for design/build of pipeline, $450,000 legal fees for CIP and that the RFP
will out in within a month and selection of contractor by September.
12. Closed Session
A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2)
Number of potential case 1: (1) 845 Harvard Ave., Menlo Park (sewer main easement
issue)
B. PUBLIC EMPLOYEE CONF. WITH LABOR NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
C. CONFERENCE WITH LABOR NEGOTIATORS
(Cal. Govt. Code
Agency Designated Representative: District Manager
Unrepresented Employees: Exempt Employees
Entered closed session at 8:24 p.m. Left closed session at 9:09 p.m.
Reportable action: None
7. Discussion and Direction on Tuition Reimbursement Policy
Comments: The Board tabled this item for a future meeting.
13. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Tuition reimbursement policy and video Board meetings in May.
14. Adjournment Time: The meeting was adjourned at 9:11 PM
Roy Thiele-Sardiña
Secretary