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April 27, 2016 Minutes

Published 2019-01-08 14:16:24

1902 – Serving Our Community for over 110 Years – 2016
WEDNESDAY, APRIL 27, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:02 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Thiele-Sardiña
STAFF MEMBERS PRESENT: Ramirez, Condotti, Kitajima
Others Present: Dave Richardson – RMC Water & Environment,
Larry Mosso
3. Communications from the Public: None
4. District Manager’s Report
1) CIP Project:
a) Belle Haven I (Eastside Triangle) is approximately 95% complete.
b) Sausal Vista pump station pipeline, phase I PG&E conduit is installed and contractor
working on punch list items. McGuire and Hester to begin Phase II. Break ground
anticipated to be May 2016.
c) Design for Butler Building and Marsh Road Liner nearly complete. Discussions with
Town of Atherton to coordinate are in progress. Atherton’s initial position is to do lining
at night = significant increased cost. Mr. Kitajima may be able to provide updated
information at Board meeting.
2) Affiliate Agency/Association News:
a) CWEA: Annual Conference April 24-29, at Santa Clara Convention Center. April 29, Board
invited to Awards luncheon.
b) CASA: In response to WBSD request, CASA has started a Collection System Group.
3) Upcoming Events:
Board meetings: April 27 is Board member consideration – there are two applicants. Budget
WorkShop May 4 @ 7pm. May 11 is SSC Public Hearing.
4) Misc/Action Items from Previous Meeting:
a) SSOs: 1 SSO year to date.
b) SHGCC: Contract work proceeding. Critical items of an agreement are being ironed out, i.e.
cost sharing, O&M costs, guarantee of service etc. Bridge MOU (2nd
amendment to existing
MOU) may be presented for Board consideration in early May.
c) CMPK: Successful MOU discussions on April 11. Discussion included potential for partnering
on a Baylands RW facility and sharing in a Facilities plan.
5) Resource Sharing:
a) Town of Los Altos Hills: Continuing cleaning and TV. Began GPS locating of MHs; proving
difficult in some areas due to tree cover. SSO rate down.
b) Town of Woodside: District assisting with Pump station rehabilitation planning.
5. Consent Calendar
A. Approval of Minutes for Regular meeting April 13, 2016
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for April 27,
C. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – March 2016
Motion by: Dehn 2nd
by: Moritz Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: Secretary Dehn made a motion to approve with discussion of Item 5B. She
asked for clarification on Menlo Chevron charges and Ramirez explained vehicle maintenance
was necessary due to City shop being backed up on service of vehicles.
6. Consideration of Appointment to Fill Vacancy on District Board
Motion by: 2nd
by: Vote: AYE: NAY: Abstain:
Comments: President Moritz explained that two candidates expressed interest in the position.
Treasurer Walker introduced the one candidate in attendance, Larry Mosso. Mr. Mosso
presented a brief background of qualifications and answered questions from the Board. The
other candidate George Otte is out of town on a family vacation. No vote taken. Board
consensus was to continue this time until the next Board meeting.
7. Consider Adoption of Resolution Approving an Agreement Between West Bay Sanitary
District and the City of Menlo Park Regarding Provision of Recycled Water Service Within
the Menlo Park Municipal Water District Service Area and Authorize The District Manager to
Execute the Agreement
Motion by: Dehn 2nd
by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: DC Condotti explained the background and need for this agreement. Agreement
and resolution approved with changes.
8. Consideration of Authorizing the District Manager to Call for Bids for the Construction of
New Metal Storage Building located at the Flow Equalization Facility
Motion by: Thiele-Sardiña 2nd
by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None
9. Consideration of Adopting Resolution Delineating Environmental Findings and Authorizing
the District Manager to Call for Bids for the Belle Haven II Sewer Project
Motion by: Walker 2nd
by: Thiele-Sardiña Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None
10. Third Quarter Internal Financial Statements & Analysis of Financial Position as of Quarter
End March 31, 2016
Comments: Board consensus was to accept this item.
11. Report: Update & Discussion on Recycled Water Project
Comments: Dave Richardson discussed the upcoming SOQ for the project and stated that a
significant number of firms have shown interest in the project and we are hopeful that we will
receive many SOQs.
12. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Secretary Dehn reported that the next meeting will be held on April 28th
13. Report & Discussion on Silicon Valley Clean Water (SVCW)
Comments: President Moritz reported that he presented the Board letter on CIP spending to
the commission. He further reported that the SVCW budget was approved.
14. Closed Session – WBSD
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(b)
580 Middlefield Road, Menlo Park
Entered closed session at 8:20 p.m. Left closed session at 8:32 p.m.
Reportable action: None
15. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: None
16. Adjournment Time: The meeting was adjourned at 8:40 p.m.
/s/ Fran Dehn