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Aug 10, 2022 Minutes

Published 2022-10-18 10:12:27

1902 – Serving Our Community for 120 Years – 2022
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, AUGUST 10, 2022 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7: 01PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker, Treasurer Thiele-
Sardiña, Director Moritz
BOARD MEMBERS ABSENT: Director Otte
STAFF MEMBERS PRESENT: Ramirez, Condotti by Zoom
Others Present: Eileen McLauglin – CCCR
2. Communications from the Public: None.
3. Consent Calendar
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Discussion/Comments: None.
A. Approval of Minutes for Regular Meeting July 13, 2022
B. Approval of the Financial Activity Report Authorizing Payment of Certain Bills and
Salaries and Consideration of Other Financial Matters thru July 31, 2022
C. WBSD Operations and Maintenance Report – July 2022
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – July 2022
E. Town of Woodside Operations and Maintenance Report for Work Performed by
WBSD – July 2022
F. Consider Approval of Resolution Authorizing District to Implement Teleconferenced
Public Meetings Pursuant to Assembly Bill 361
G. Consider to Approve Resolution of Intention to Annex Certain Territory (1195 Westridge
Drive, Portola Valley) to the West Bay Sanitary District On-Site Wastewater Disposal
Zone and to Establish the Date and Time of Public Hearing
H. Consider Approving District Treasury Report Fourth Quarter FY 2021-22
I. Bank of the West Monthly Investment Portfolio Statements
Motion to Approve by: Thiele-Sardiña 2nd by: Moritz Vote: AYE: 4 NAY: 0 Abstain: 0
4. General Manager’s Report
Discussion/Comments: General Manager Ramirez reported that the candidate filing period
for the November 2022 election began on July 18 for both San Mateo and Santa Clara
Counties. He also reported the District will be a sponsor of the August 19th Menlo Park
concert series at Belle Haven School and Tour de Menlo on September 17th. He continued
to report the recruitment will begin for the Associate Engineer position. General Manager
Ramirez informed the Board that the recycled water MOU will be considered in August at
the City of Menlo Park City Council meeting. He also discussed about an easement
encroachment in Atherton where a developer damaged a District sewer main near Walsh
Road. General Manager Ramirez reminded the Board the next Board meeting is scheduled
for September 14th. The complete General Manager’s written report is in the August 10,
2022 agenda packet.
5. Consider Approval of Contract Change Order No. 2 to Aztec Consultants, Inc. for
the New Metal Storage Building Project in Menlo Park, CA
Motion to Approve by: Thiele-Sardiña 2nd by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Discussion/Comments: None.
6. Consider Accepting Work by Aztec Consultants, Inc. for the New Metal Storage
Building Project and Authorizing General Manager to File the Notice of Completion
Motion to Approve by: Walker 2nd by: Moritz Vote: AYE: 4 NAY: 0 Abstain: 0
Discussion/Comments: None.
7. Consider Authorizing the General Manager to Reissue the Call for Bids for the
Bayfront Park Sanitary Sewer Improvement Project
Motion to Approve by: Walker 2nd by: Moritz Vote: AYE: 4 NAY: 0 Abstain: 0
Discussion/Comments: General Manager Ramirez reported the previous bid for this project
was rejected by the Board and that staff made some changes to the project by loosening
some restrictions to make the project more appealing to contractors. The Board agreed and
approved putting the project back out to bid.
8. August 10th, 2022 Update Report on District Response to Corona Virus
Discussion/Comments: General Manager Ramirez reported that training was conducted on
August 1st with staff on the revised COVID-19 policy. The revised policy includes the
requirement for an employee to test 48 hours after traveling out of state.
9. Report and Discussion on Sharon Heights Recycled Water Plant
Discussion/Comments: General Manager Ramirez reported that the plant treated 9.6
million gallons a day (MGD) and delivered 8.1 MGD in July. Potable water was used the last
few days in July by the golf course to fill their pond. He also reported on the July 12th
meeting with Sharon Heights Golf & Country Club and the District’s Recycled Water
Committee.
10. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Discussion/Comments: General Manager Ramirez reported that permitting is underway with
the Army Corp. He also reported that according to the State, SRF funding information for
the facility should be available in late August.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Discussion/Comments: None.
12. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Discussion/Comments: None.
13. Closed Session
Entered closed session at 7:48 p.m. Left closed session at 7:55 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. –
SMCSC Case No. 18CIV02183
Reportable action: None.
14. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Discussion/Comments: None.
15. Adjournment Time: The meeting was adjourned at 7:55 PM
/s/ David A. Walker
Secretary