Aug 12, 2020 Agenda
Published 2020-10-27 14:42:59
1902 – Serving Our Community for over 115 Years – 2020
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, AUGUST 12, 2020 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE ONLY
Pursuant to Governor Newsom’s Executive Order N-29-20, members of the West Bay Sanitary
District Board of Directors and Staff may participate in this meeting via a teleconference. In the
interest of reducing the spread of COVID- 19, members of the public are allowed to participate
telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, August 12th.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at: https://zoom.us/j/95021408549?pwd=cHFRVisrWEdHOHM1OWFCN0x4d2liUT09
Meeting ID: 950 2140 8549 Passcode: 885652
Or by phone, call: 1-669-900-6833 Meeting ID: 950 2140 8549 Passcode: 885652
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a “discussion”
item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Consideration to Approve the Final Acceptance (Notice of Completion) for the Construction of the
Recycled Water Project – Sharon Heights and Authorize the District Manager to Issue a Final
Acceptance Letter and Commence the Short Term Operations by Anderson Pacific Engineering
Construction per the Design Build and Short Term Operations Agreement Pg. 3-1
4. Consider to Authorize the District Manager to Remit to Anderson Pacific Engineering Construction Inc.,
Fifty Percent of Retention for the Construction of the Recycled Water Project – Sharon Heights Prior to
the End of the 60 Day Waiting Period Pg. 4-1
5. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The motion,
seconds, and vote are applicable to any included resolutions and recorded accordingly. There will be
no separate discussion of these items unless specifically requested by a member of the Board.
A. Approval of Minutes for Regular meeting July 8, 2020 Pg. 5A-1
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills and Salaries
and Consideration of Other Financial Matters for August 12, 2020 Pg. 5B-1
C. WBSD Operations and Maintenance Report – July 2020 Pg. 5C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by WBSD –
July 2020 Pg. 5D-1
E. Consideration to Approve District’s Investment Portfolio Reports Including the Transactions
of Assets Described Therein as of 6/30/20 Pg. 5E-1
F. Consideration to Authorize the District Manager to Issue the Class 3 Permit for the Sewer
Main Installation on San Antonio Street, Menlo Park, CA Pg. 5F-1
G. Consideration to Approve Amendment to the District’s Excavation, Backfill, and Surface
Restoration Detail No. 8 Pg. 5G-1
6. District Manager’s Report Pg. 6-1
7. Consideration to Approve Resolution for the Audited & Revised Sewer System Management Plan
(SSMP) and Authorizing Re-Certification for 2020 Pg. 7-1
8. Consideration to Approve Purchase of a 2020 Ford Ranger for Water Quality Supervisor Pg. 8-1
9. Consideration to Approve the Purchase of a 2020 Ford Super Duty F-350 Pump Supervisor Truck with
Crane Pg. 9-1
10. Consideration to Approve Amendment 3 to the Consultant Agreement for Recycled Water Project
Management Phase B Dated March 14, 2017 Pg. 10-1
11. Review and Consideration to Approve the Conflict of Interest Code and General Rules of Office
for the District Board Pg. 11-1
12. August 12th Update Report on District Response to Corona Virus Pg. 12-1
13. Consideration to Authorize the District Manager to Enter Into a Fleet Equipment Maintenance
Agreement with the City of Redwood City Pg. 13-1
14. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including
Project Status Pg. 14-1
15. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 15-1
16. Report & Discussion on Silicon Valley Clean Water (SVCW), Discussion on SVCW CIP
Program and Financing Pg. 16-1
17. Closed Session:
A. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6) Agency designated representatives: Board
President/Legal Counsel
Unrepresented Employee: Finance Manager
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: District Manager
C. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code § 54956.9(d)(2):
(1 potential case)
18. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
19. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.