Dec 13, 2017 Agenda
Published 2019-01-14 10:29:37
1902 – Serving Our Community for over 110 Years – 2017
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, DECEMBER 13, 2017 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Edward P. Moritz, President Phil Scott
Fran Dehn, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
David Walker, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS – Amended
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
1. Call to Order
2. Roll Call
3. Communications from the Public
4. Public Hearing: Consideration of Proposed Solid Waste/Recycling Collection Rates for the Year
2018 Pg. 4-1
5. Consideration of Resolution to Approve Solid Waste/Recycling Collection Rates Effective January 1,
2018 Pg. 5-1
6. Discussion and Presentation by SVCW for CIP Bond Issuance Pg. 6-1
7. Consideration to Approve the Final Post Audit FY2016-17 Internal Financial Statements & Analysis
of Financial Position for the Fiscal Year ending June 30, 2017 Pg. 7-1
8. Consideration of Adopting the District’s Audited Financial Statements for the Year Ended June 30,
2017 Pg. 8-1
9. Consider Approval To Deposit Recycled Water Facility Cash Flow Reserve Maturities into the
District’s LAIF Account Pg. 9-1
10. Consider Authorizing the District Manager (Chief Fiscal Office) as to Distribution of Tax Roll
Revenues in LAIF and Bank of the West Money Market Pg. 10-1
11. Discussion on Finance and Investment Policy, Investment Regulations and Role of District Treasurer
Pg. 11-1
12. Consideration of Approving Contract Change Order No. 5 to Ranger Pipelines, Inc. for the Belle
Haven II Sewer Rehabilitation Capital Improvement Project in Menlo Park, CA Pg. 12-1
13. Consideration of Approving Resolution Authorizing the District Manager to Enter Into An Agreement
for Construction Inspection Services with Freyer & Laureta, Inc. for the Chilco Sewer Realignment
(Facebook) Projects Pg. 13-1
14. Report on Hydraulic Modeling Consultant Pg. 14-1
15. District Manager’s Report Pg. 15-1
16. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The
motion, seconds, and vote are applicable to any included resolutions and recorded accordingly.
There will be no separate discussion of these items unless specifically requested by a member of the
Board.
A. Approval of Minutes for Regular meeting November 8, 2017 Pg. 16A-1
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for December 13,
2017 Pg. 16B-1
C. WBSD Operations and Maintenance Report – November 2017 Pg. 16C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – November 2017 Pg. 16D-1
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 11-30-17 Pg. 16E-1
F. Consideration of a Resolution of Intention to Annex Certain Territory (191 Meadwood Drive,
Portola Valley) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to
Establish the Date and Time of Public Hearing Pg. 16F-1
17. Discuss Procedures for Swearing In of Board Members and Installation of Officers Pg. 17-1
18. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including RFP
Status Pg. 19-1
19. Report & Discussion on South Bayside Waste Management Authority (SBWMA) and
Negotiations for Restated Franchise Agreement Pg. 19-1
20. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Program and Financing Pg. 20-1
21. Closed Session:
A. LIABILITY CLAIM
(Cal. Govt. Code §54956.9(d)(2))
Claim of Jacobs (25528 Hidden Springs Court, Los Altos Hills)
B. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)
Agency designated representatives: District Manager, Legal Counsel
Employee Organization: Teamsters Local 350
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
D. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2)
Number of potential cases: one
22. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
23. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.