Dec 14, 2016 Agenda
Published 2019-01-14 09:10:51
1902 – Serving Our Community for over 110 Years – 2016
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, DECEMBER 14, 2016 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Edward P. Moritz, President Phil Scott
Fran Dehn, Secretary
David Walker, Treasurer District Legal Counsel
Roy Thiele-Sardiña, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS – Amended
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
1. Call to Order
2. Roll Call
3. Communications from the Public
4. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary District’s
On-Site Wastewater Disposal Zone – Lands of Lands of Lin (25 Kiowa Court, Portola
Valley) Pg. 4-1
5. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary District’s
On-Site Wastewater Disposal Zone – Lands of Lands of Nichols (250
Shawnee Pass, Portola Valley) Pg. 5-1
6. Consideration to Approve the Final Post Audit FY2015-16 Internal Financial
Statements & Analysis of Financial Position for the Fiscal Year ending June 30,
2016 Pg. 6-1
7. Consideration of Adopting the District’s Audited Financial Statements for the Year
Ended June 30, 2016 Pg. 7-1
8. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one
motion. The motion, seconds, and vote are applicable to any included resolutions
and recorded accordingly. There will be no separate discussion of these items
unless specifically requested by a member of the Board.
A. Approval of Minutes for Special meeting November 30, 2016 Pg. 8A-1
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for December 14,
2016 Pg. 8B-1
C. WBSD Operations and Maintenance Report – November 2016 Pg. 8C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – November 2016 Pg. 8D-1
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 11-30-16 Pg. 8E-1
F. Consideration of Adopting Resolution Ordering Annexation of Certain Parcels in the
Territory of West Bay Sanitary District to the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone Including Certain Determinations, Findings and Declarations
of the District Board– Lands of Lands of Lin(25 Kiowa Court, Portola Valley) Pg. 8F-1
G. Consideration of Adopting Resolution Ordering Annexation of Certain Parcels in the
Territory of West Bay Sanitary District to the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone Including Certain Determinations, Findings and Declarations
of the District Board– Lands of Lands of Nicholas (250 Shawnee Pass, Portola Valley)
Pg. 8G-1
H. Consideration of Accepting Work by Precision Engineering for the Belle Haven I Sewer
Rehabilitation Capital Improvement Project; Approving Change Order No. 2 and Change
Order No. 3; and Authorizing the District Manager to File the Notice of Completion Pg.
8H-1
I. Consideration of Accepting Work by McGuire and Huster Engineering for the Sausal
Vista II Sewer Rehabilitation Capital Improvement Project and Authorizing the District
Manager to File the Notice of Completion Pg. 8I-1
J. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No.
1039 for the Construction of Wastewater Facilities for 185 Shawnee Pass, Portola
Valley, California Pg. 8J-1
K. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No.
1057 for the Construction of Gravity Sewer Main Line Replacement for the 1010-1018
Alma Lane Development, Menlo Park, California Pg. 8K-1
9. District Manager’s Report Pg. 9-1
10. Update and Discussion on Succession Plan Pg. 10-1
11. Accelerated Flow Metering Purchase Pg. 11-1
12. Appointment to the District Board, Appointment of District President, Secretary and Treasurer and
Committee Appointees and Alternates Pg. 12-1
13. Report: Update & Discussion on Recycled Water Project and Update on Negotiations with Sharon
Heights Golf Course on Long-Term Agreement Pg. 13-1
14. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 14-1
15. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Program Pg. 15-1
16. Consideration to Approve a Resolution Authorizing the District Manager to Execute a Professional
Services Agreement with RMC Water and Environment for a Bayfront Recycled Water Facilities
Plan in the Amount Not-to-Exceed $175,300.00
17. Closed Session:
A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2)
Number of potential case 1: (1) 845 Harvard Ave., Menlo Park (sewer main
easement issue)
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: District Manager/Legal Counsel
Unrepresented employee: Office Manager
18. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
19. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.