Dec 14, 2022 Agenda
Published 2022-12-22 10:46:20
1902 – Serving Our Community for 120 Years – 2022
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, DECEMBER 14, 2022 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members General Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District General Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE or ZOOM ONLY
Pursuant to California Assembly Bill 361, members of the West Bay Sanitary District Board of
Directors and Staff may participate in this meeting via a teleconference. In the interest of
reducing the spread of COVID- 19, members of the public are allowed to participate
telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, December 14th
.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at:
https://us06web.zoom.us/j/82499115233?pwd=TmlCMjVyMkl4U29zdk11QUhCaWZiZz09
Meeting ID: 824 9911 5233 Passcode: 604893 or by phone, call: 1-669-900-6833 Meeting ID: 824
9911 5233 Passcode: 604893
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a “discussion”
item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Public Hearing: Consideration of Proposed Solid Waste/Recycling Collection Rates for the Year 2023
Pg. 3-1
4. Consideration of Resolution to Approve Solid Waste/Recycling Collection Rates and “Rates for Other
Services” Effective January 1, 2023 Pg. 4-1
5. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The motion,
seconds, and vote are applicable to any included resolutions and recorded accordingly. There will be no
separate discussion of these items unless specifically requested by a member of the Board.
A. Approval of Minutes for Regular meeting November 9, 2022 Pg. 5A-1
B. Approval of the Financial Activity Report Authorizing Payment of Certain Bills and Salaries and
Consideration of Other Financial Matters thru November 30, 2022 Pg. 5B-1
C. WBSD Operations and Maintenance Report – November 2022 Pg. 5C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by WBSD –
November 2022 Pg. 5D-1
E. Town of Woodside Operations and Maintenance Report for Work Performed by WBSD –
November 2022 Pg. 5E-1
F. Consider Approval of Resolution Authorizing District to Implement Teleconferenced
Public Meetings Pursuant to Assembly Bill 361 Pg. 5F-1
G. Consider Approving Resolution of Intention to Annex Certain Territory (35 Possum Lane, Portola
Valley) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to Establish the
Date and Time of Public Hearing Pg. 5G-1
H. Consider Approving Resolution of Intention to Annex Certain Territory (115 Sausal Drive, Portola
Valley) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to Establish the
Date and Time of Public Hearing Pg. 5H-1
I. Consider Authorizing the General Manager to Issue Class 3 Sewer Permit No. 1627 for the
Construction of Wastewater Facilities for 0 Alpine Road, Unincorporated Santa Clara, California
Pg. 5I-1
J. Consider Resolution Accepting Deed of Easement Pursuant to Class 3 Sewer Permit No. 1607 for
Construction of Wastewater Facilities for 4 Navajo Pl, Portola Valley, California Pg. 5J-1
K. Consider Accepting Sewer Facilities Constructed Pursuant to Class 3 Sewer Permit No. 1607 for
Construction of Wastewater Facilities for 4 Navajo Place, Portola Valley, California Pg. 5K-1
L. Bank of the West Monthly Investment Portfolio Statements Pg. 5L-1
M. Consider Resolution Accepting Deed of Easement Pursuant to Class 3 Sewer Permit No. 1024 for
Construction of Wastewater Facilities for 214 Grove Drive, Portola Valley, California Pg. 5M-1
6. General Manager’s Report Pg. 6-1
7. Discussion and Direction with the Finance Advisory Committee Pg. 7-1
8. Consider Adopting the District’s Audited Financial Statements for the Year Ended June 30, 2022
Pg. 8-1
9. Consider Approving the Financial Statements FY 2021-22, Year Ending 6/30/2022 Pg. 9-1
10. Consider Approving the Financial Statements FY 2022-23, 1st
Quarter Ending 9/30/2022 Pg. 10-1
11. Consider Approval of Additional Contributions from LAIF to the Reserves Pg. 11-1
12. Consider Resolution to Elect to the District Board, President, and Secretary, and Appoint a Treasurer
and Consider Appointment of Committee Appointees and Alternates Pg. 12-1
13. Consider Authorizing the General Manager to Issue the Call for Bids for the District’s Capital
Improvement Project – Point Repairs (High Frequency Pipeline Replacement and Repairs Pg. 13-1
14. Consider Authorizing General Manager to Extend the Agreement for Engineering Staff Augmentation
Services with Freyer & Laureta, Inc. Pg. 14-1
15. December 14th
Update Report on District Response to Corona Virus Pg. 15-1
16. Consider Resolution Authorizing General Manager to Submit for an increase to a Clean Water State
Revolving Fund Application for the “Avy Altschul Pump Station” and Approve the Reimbursement
Resolution to Manage the Funding if Awarded Pg. 16-1
17. Discussion and Direction on Sharon Heights Recycled Water Plant Pg. 17-1
18. Consider Approval of an Agreement between West Bay Sanitary District and the City of Menlo Park Regarding
Provision of Recycled Water Service within the Menlo Park Municipal Water District Service Area and
Authorize the General Manager to Execute the Agreement Pg. 18-1
19. Discussion and Direction on Bayfront Recycled Water Project and Status Update Pg. 19-1
20. Report and Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 20-1
21. Report and Discussion on Silicon Valley Clean Water (SVCW) Plant Pg. 21-1
22. Closed Session
A. PUBLIC EMPLOYMENT/CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: Sergio Ramirez; Tony Condotti
Employees: All Represented and Unrepresented Employees
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: General Manager
23. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
24. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.