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Dec 9, 2020 Agenda

Published 2021-02-11 15:22:37

1902 – Serving Our Community for over 115 Years – 2020
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, DECEMBER 9, 2020 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE ONLY
Pursuant to Governor Newsom’s Executive Order N-29-20, members of the West Bay Sanitary
District Board of Directors and Staff may participate in this meeting via a teleconference. In
the interest of reducing the spread of COVID- 19, members of the public are allowed to
participate telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, December 9th.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at: https://zoom.us/j/97994395337?pwd=UEY5RngybFduL0ZEOWZkQ1VNZDc2dz09
Meeting ID: 979 9439 5337 Passcode: 765028
Or by phone, call: 1-669-900-6833 Meeting ID: 979 9439 5337 Passcode: 765028
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
1. Call to Order and Roll Call
2. Consider Resolution to Elect to the District Board, President, and Secretary, and Appoint a
Treasurer and Consider Appointment of Committee Appointees and Alternates Pg. 2-1
3. Communications from the Public
4. Public Hearing: Consideration of Proposed Solid Waste/Recycling Collection Rates for the Year
2021 Pg. 4-1
5. Consideration of Resolution to Approve Solid Waste/Recycling Collection Rates Effective
January 1, 2021, and adoption of the rates for “Rates for Other Services”, and accept the Solid
Waste/Recycling Rate Study 2021 Pg. 5-1
6. Discussion and Direction on Maintenance Building Feasibility Study Pg. 6-1
7. Consideration to Authorize District Manager to Distribute the Draft Environmental Impact
Report for the Flow Equalization & Resource Recovery Facility Levee Improvement and the
Bayfront Recycled Water Treatment Facility Project Pg. 7-1
8. Consideration of Awarding Bid for the North Bay Road and Ringwood Avenue Sewer Project
to Precision Engineering, Inc. Pg. 8-1
9. Consideration to Approve the Financial Statements FY 2020-21, First Quarter Ending
9/30/2020 Pg. 9-1
10. Consideration of Adopting the District’s Audited Financial Statements for the Year Ended
June 30, 2020Pg. 10-1
11. District Manager’s Report Pg. 11-1
12. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The
motion, seconds, and vote are applicable to any included resolutions and recorded accordingly.
There will be no separate discussion of these items unless specifically requested by a member
of the Board.
A. Approval of Minutes for Special meeting November 18, 2020 Pg. 12A-1
B. Approval of the Financial Activity Report/Withdrawal Order Authorizing Payment of
Certain Bills and Salaries and Consideration of Other Financial Matters for December
9, 2020 Pg. 12B-1
C. WBSD Operations and Maintenance Report – November 2020 Pg. 12C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – November 2020 Pg. 12D-1
E. Town of Woodside Operations and Maintenance Report for Work Performed by WBSD
– November 2020 Pg. 12E-1
F. Bank of the West Monthly Investment Portfolio Statements Pg. 12F-1
G. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No.
1132 for the Construction of Wastewater Facilities for 17 Redberry Ridge, Portola
Valley, California Pg. 12G-1
13. Consideration to Authorize the District Manager to Execute Sampling Services Agreement
between West Bay Sanitary District and Silicon Valley Clean Water Pg. 13-1
14. Consideration to Authorize the District Manager to Enter Into a Sewer System Capacity Study
Pre-Funding Agreement between West Bay Sanitary District and East Palo Alto Developers
Pg. 14-1
15. Consideration to Approve Authorizing the President and Secretary of the District Board to
Enter into a “Tuition Loan Agreement Between the West Bay Sanitary District and Jed Beyer
(Water Quality Manager) Pg. 15-1
16. December 9th Update Report on District Response to Corona Virus Pg. 16-1
17. Report and Discussion on Sharon Heights Recycled Water Plant Pg. 17-1
18. Discussion and Direction on Bayfront Recycled Water Project and Status Update Pg. 18-1
19. Report and Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 19-1
20. Report and Discussion on Silicon Valley Clean Water (SVCW) Plant Pg. 20-1
21. Closed Session
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
22. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
23. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.