Feb 10, 2016 Minutes
Published 2019-01-08 13:34:21
1902 – Serving Our Community for over 110 Years – 2016
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, FEBRUARY 10, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Thiele-Sardiña, Kinder
BOARD MEMBERS ABSENT:
STAFF MEMBERS PRESENT: Scott, Condotti
Others Present: Dave Richardson – RMC Water & Environment
3. Communications from the Public
4. Public Hearing: Consider a General Regulation Amending the Code of General Regulations
for Board Member Compensation
Motion to Open Public Hearing: Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5
NAY: 0 Abstain: 0
Comments: Board consensus was to raise compensation to limit allowed by law.
Motion to Close Public Hearing: Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5
NAY: 0 Abstain: 0
5. Consider a General Regulation Amending the Code of General Regulations for Board
Member Compensation
Motion by: Walker 2nd
by: Kinder Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: Board compensation of $207.27 will be effective February 24, 2016.
6. Consideration to Authorize the District Manager to Execute a Professional Consultant
Agreement for Phase “A” Project Management Services for the Recycled Water Project –
Sharon Heights Not-to-Exceed $801,500.00
Motion by: Thiele-Sardiña 2nd
by: Dehn Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: Mr. Richardson explained the tasks involved in the program management
agreement and described the work and timeline to produce and implement a design/build
contract for the recycled water facility at Sharon Heights.
9. Report: Update & Discussion on Recycled Water Project
Comments: DM Scott reported on his recent presentation to City of Menlo Park City Council
on the project.
7. District Manager’s Report
1) CIP Project:
a) Belle Haven I (Eastside Triangle) is approximately 80% complete.
b) Sausal Vista pump station pipeline, phase I including PG&E conduit is installed and contractor
working on punch list items. Phase II is awarded to McGuire and Hester.
2) Affiliate Agency/Association News:
a) CWEA: Week of February 29, DM to make appearance at P3S conference, Tri-State Seminar meeting
and Santa Ana River Basin Section Installation dinner.
b) CASA: CWEA and CASA are teaming up to work with AWWA on AWT (Advanced Water Treatment)
certification requirements.
c) SVCW: DM and staff working with District Counsel for revisions to JPA.
3) Upcoming Events:
Board meetings: February 24, 2016 @ 7 PM. Budget WS May 4th
@ 7PM.
4) Misc/Action Items from Previous Meeting:
a) SSOs: 1 SSO in January.
b) HomeServeUSA:
c) SHGCC: Contract work proceeding. Critical items of an agreement are being ironed out, i.e. cost
sharing, O&M costs, guarantee of service etc.
5) Resource Sharing:
a) Town of Los Altos Hills: Performed 1st
round of 12 High Frequency cleaning approximately 20,000 lf.
b) Town of Woodside: Responded to emergency pump station call due to power failure.
c) Sewer Authority Mid-Coast Side: Submitted draft FOG program assessment. They are asking for a
quote for quarterly inspections.
8. Consent Calendar
A. Approval of Minutes for Regular meeting January 27, 2016
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for February 10,
2016
C. WBSD Operations and Maintenance Report – January 2016
D. Town of Los Altos Hills Operations and Maintenance Report for Worked Performed by
WBSD – January 2016
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 1-31-16
Motion by: Thiele-Sardiña 2nd
by: Kinder Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None
10. Consider to Approve Second Quarter Internal Financial Statements & Analysis of Financial
Position as of Quarter End December 31, 2015
Motion by: Thiele-Sardiña 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: Treasurer Walker presented highlights of the report.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Secretary Dehn reported that Hilary Gans was approved as Interim Executive
Director during the recruitment process for an Executive Director and the County of San
Mateo will provide Executive Director recruitment services. Officers elected were Bob
Grasselli as Chair and Vice Chair Charles Bronitsky, the discussion on annual operating
budget was tabled and the final plan and recommended process for supporting member
agencies with future franchise agreement decisions was approved. Secretary Dehn gave
update on SBWMA and SVCW digester project and the zero landfill waste group.
12. Closed Session – WBSD
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Cal. Govt. Code §54956.8)
Property: 1040 Menlo Oaks Drive, Menlo Park, CA 94025
Agency Negotiator: Anthony P. Condotti, District Legal Counsel
Negotiating Parties: The Chandler Trust
Under Negotiation: Price and terms of payment
Entered closed session at 8:45 p.m. Left closed session at 9:25 p.m.
Reportable action: President Moritz recused himself from the closed session discussion.
13. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: DC Condotti reported that next meeting will include closed session items
on conference with real property negotiators and contract labor negotiators District
Manager employment agreement. President Moritz would like an update on SVCW JPA
agreement revisions at an upcoming meeting.
14. Adjournment Time: The meeting was adjourned at 9:27 p.m.
/s Fran Dehn
Secretary