Feb 24, 2016 Minutes
Published 2019-01-08 13:37:54
1902 – Serving Our Community for over 110 Years – 2016
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, FEBRUARY 24, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Thiele-Sardiña, Kinder
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Condotti, Ramirez, Kitajima, Bahrami, Simonetti
Others Present: Dave Richardson – RMC Water & Environment,
John Farnkopf and Rick Simonson – HF&H, Inc.
3. Communications from the Public: None
6. Report: Update & Discussion on Recycled Water Project
Comments: DM Scott provided update on State Water Resources Control Board meeting in
which District was approved for 1% SRF funds and qualified for grant money up to $6M.
8. Consideration to Approve the Resolution Adopting the Guidelines for the Design-Build
Conflict of Interest Policy
Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott gave an outline of why the need of such a policy is necessary for the
project prior to sending out the RFQ for the design/build.
4. Discussion of Sewer Service Charges Rate Study Workshop
Comments: John Farnkopf presented highlights of draft sewer service charges rate study.
President Moritz has requested that SVCW slow down spending and projects in order to keep
District rate increases lower. Board consensus was to ask HF&H revise assumptions regarding
the SVCW salaries and the West Bay capital improvement projects in out years.
5. District Manager’s Report
1) CIP Project:
a) Belle Haven I (Eastside Triangle) is approximately 85% complete.
b) Sausal Vista pump station pipeline, phase I PG&E conduit is installed and contractor
working on punch list items. McGuire and Hester to begin Phase II.
2) Affiliate Agency/Association News:
a) CWEA: Week of February 29, DM to make appearance at P3S conference, Tri-State Seminar
meeting and Santa Ana River Basin Section Installation dinner.
b) CASA: District and CASA are both working on commenting to the SWRCB on Recycled Water
c) SVCW: DM and staff working with District Counsel for revisions to JPA.
3) Upcoming Events:
Board meetings: March 9, 2016 @ 7 PM, establish public hearing date for SSC.
4) Misc/Action Items from Previous Meeting:
a) SSOs: 1 SSO in January.
b) SHGCC: Contract work proceeding. Critical items of an agreement are being ironed out, i.e.
cost sharing, O&M costs, guarantee of service etc.
c) CMPK: Attempting to set up meeting to continue MOU discussions
d) OPEB: Actuarial study due this spring. DM considering establishing a reserve to fund liability
<$100k. e) Bank of the West investment: the Bank has agreed to match the LAIF .40% money market for the District funds. 5) Resource Sharing: a) Town of Los Altos Hills: Performed 1st round of 12 High Frequency cleaning approximately 20,000 lf. b) Town of Woodside: District assisting with Pump station rehabilitation planning. c) Sewer Authority Mid-Coast Side: Submitted draft FOG program assessment. Submitted a quote for quarterly inspections at their request. 7. Consent Calendar A. Approval of Minutes for Regular meeting February 10, 2016 B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills and Salaries and Consideration of Other Financial Matters for February 24, 2016 Motion by: Thiele-Sardiña 2nd by: Dehn Vote: AYE: 5 NAY: 0 Abstain: 0 CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR Comments: None 9. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Comments: Secretary Dehn updated the Board that the Authority will hold a meeting on February 25th of which she will report on afterwards. 10. Report & Discussion on Silicon Valley Clean Water (SVCW) Comments: President Moritz requested that the Commission review the policy for employee gifts and conduct an RFP for legal counsel services. He further reported Commission meetings will be held at 4pm and the budget workshop will be held on March 24. 11. Closed Session – WBSD A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Cal. Govt. Code §54956.8) Property: 1040 Menlo Oaks Drive, Menlo Park, CA 94025 Agency Negotiator: Anthony P. Condotti, District Legal Counsel Negotiating Parties: The Chandler Trust Under Negotiation: Price and terms of payment B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR NEGOTIATORS Agency designated representatives: Board President/Legal Counsel Unrepresented employee: District Manager Entered closed session at 8:20 p.m. Left closed session at 8:58 p.m. Reportable action: None 12. Comments or Reports from Members of the District Board and Consider Items to be Placed on Future Agenda Comments: None 13. Adjournment Time: The meeting was adjourned at 8:59 p.m. /s/ Fran Dehn Secretary