Visit Our Newly Redesigned Website. | Click Here

Call Us First!

(650) 321-0384

If you have a sewer emergency or sewer related problem, please Call Us First, day or night at (650) 321-0384. Our reporting line is open 24/7. Thank you! 

February 13, 2019 Minutes

Published 2019-02-28 12:49:34

1902 – Serving Our Community for over 110 Years – 2019
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, FEBRUARY 13, 2019 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:00 PM
Roll Call
BOARD MEMBERS PRESENT: Dehn, Otte, Thiele-Sardiña, Walker, Moritz
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Hall
Others Present: John Farnkopf & Rick Simonson – HF&H
2. Communications from the Public: None.
3. Consideration of the Establishment of a Public Hearing Date for Proposed Increase in
Sewer Service Charges as Required by Proposition 218, Adopt the Updated Sewer Rate
Study and Provide Staff Direction Regarding the Sewer Service Charge Rate
Adjustment and the Mailing of the Proposition 218 Notice for a Public
Motion by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: Rick Simonson outlined the rate study which includes projected reserve balances
for FY 18/19. The projected rate increase for single and multi-family is 4.5% and various
impacts as stated in the report on non-residential.
4. District Manager’s Report
Comments:
1) CIP Project:
a. Belle Haven III CIP construction began July 23. Currently performing pipe-bursting to
replace some segments of sewer main. 60% complete.
b. FERRF Metal Storage Building Update: Preconstruction meeting held Wednesday,
January 30. Construction to begin April 1.
c. Alpine Road Pipeline Replacement Project Update: Preconstruction meeting held
January 30. Construction to begin March 18.
d. FERRF Levee Project: Government shut down prevented scheduling of a meeting to
discuss the strip of CMPK land between FERRF and Bay.
2) Affiliate Agency/Association News:
a. SLAC: District Staff and Consultant working with SLAC staff to finalize the
implementation plan for meeting the BMP of the Mandatory Wastewater Discharge
Permit Amended November 15, 2018. The implementation plan consists of providing
for time-delay discharge to avoid excessive salts introduced in the recycled water
facility’s process.
b. Facebook ORTP: Staff and Consultants are working with Facebook on the permit
conditions of a Discharge permit for their Onsite Reuse Treatment Plant.
c. LAFCo: LAFCo Special Districts Representative nomination and election at Feb 12
meeting.
d. CWEA: Sergio Ramirez received a plaque for his service as through the Chair of the
Santa Clara Valley Section of the California Water Environment Association.
e. SVCW: Considering a 40-year financing structure for the Pump Station Rehab and
Tunneling project work.
f. Atherton Civic Center Project: Project out for bid again and opening bids on 2/27.
3) Upcoming Events:
a. Board meetings: February 27 –. May 8 5pm Budget Workshop. April 24 will need
quorum for sewer service charges rates.
4) Misc./Action Items from Previous Meeting:
a. SSOs: One SSO for January. Caused by Design/Build contractor. Warning letter sent.
2019 Total = 1.
b. 10 Coyote Hill, PV: Engaging Geotech firm through F&L Engineering to find cause of
erosion on hillside within District easement, document and develop engineering plan for
remediation.
5. Consent Calendar
A. Approval of Minutes for Regular meeting January 23, 2019
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for January 23,
2019
C. WBSD Operations and Maintenance Report – January 2019
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – January 2019
E. Consideration of a Resolution of Intention to Annex Certain Territory (15 Kiowa Ct, Portola
Valley) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to
Establish the Date and Time of Public Hearing
F. Consideration of a Resolution of Intention to Annex Certain Territory (40 Sioux Way, Portola
Valley) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to
Establish the Date and Time of Public Hearing
G. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No. 1086
for the Construction of Wastewater Facilities for 155 Cherokee Way, Portola Valley,
California
H. Consideration of Resolution Accepting Deed of Easement for 815 Bay Road, Menlo Park,
California
Motion by: Moritz 2nd by: Theile-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None.
6. Consider to Approve Second Quarter Internal Financial Statements & Analysis of Financial
Position as of Quarter End December 31, 2018
Motion by: Theile-Sardiña 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None.
7. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: DM Scott reported that the SFPUC permit is in process, PG& E agreements are
nearly complete and Caltrans water use agreement complete allowing for the exception
variance to be submitted for approval. Submitted pre-application for grant to IRWM. DM Scott
will attend Membrane User Group on April 29.
8. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: President Dehn reported that new Board members were introduced at the last
meeting from Foster City, East Palo Alto and San Carlos. The meeting included the election
of Board Chair and Vice Chair for 2019: Board Chair Benton and Vice Chair Aguire were
selected. The Board approved a resolution for the 2019-2020 Public Education Plan, a 2-year
contract with Environmental and Energy Consultants for legislative and regulatory processes
and staff provided an update on Municipal Finance advisor selection and bond refunding.
Amendment One recommendations to Model Franchise Agreement will be considered by the
Board at the February meeting. Joe La Mariana will present to the District Board details on the
SBWMA bond funding on May 8.
9. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: DM Scott reported the District Board will consider the upcoming SVCW agenda
items that include approval of the 9th amendment of JPA and 2nd amendment to finance
agreement on March 27. SVCW SRF loan will not be closing this summer as expected.
Secretary Otte reported that progress is being made on various SVCW legal items. DM Scott
also reported that $13M due in July 2019 for bond payment and asked for direction of
budgeting the payment. Options include using $7.5 from Rate stabilization fund, use SVCW
line of credit or use District cash. Board consensus was to stay away from use of line of credit
and pursue the other options.
10. Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager, Legal Counsel
Employee Organization: Exempt Employees, Unrepresented Employees, & Teamsters Local
350
B. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)
Agency designated representatives: District Manager
Unrepresented employee – Finance Manager
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
Entered closed session at 8:45 p.m. Left closed session at 9:07 p.m.
Reportable action: None
11. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Director Walker asked for staff to look into providing increased security with
District emails in an effort to prevent fraud. DM Scott assured Director Walker he has explored
this and everything possible is being done in this effort.
12. Adjournment Time: The meeting was adjourned at 9:13 PM
/s/ George Otte
Secretary