Jan 12, 2022 Minutes
Published 2022-03-02 07:53:17
1902 – Serving Our Community for over 115 Years – 2022
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JANUARY 12, 2022 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:01 PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker, Treasurer Thiele-
Sardiña, Director Moritz, Director Otte
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Ramirez, Fisher, and Condotti by Zoom
Others Present: EJ Shalaby, Dave Richardson – Woodward & Curran,
Suzanne Ansari – CPS HR
2. Communications from the Public: None.
3. Closed Session
Entered closed session at 7:04 p.m. Left closed session at 7:29 p.m.
A. CONFERENCE WITH LABOR NEGOTIATORS
(Cal. Govt. Code § 54957.6)
Agency designated representative: District Manager
Unrepresented employee: (all unrepresented staff)
Reportable action: None.
4. Consent Calendar
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Discussion/Comments: None.
A. Approval of Minutes for Regular meeting December 8, 2021
B. Approval of the Financial Activity Report Authorizing Payment of Certain Bills and
Salaries and Consideration of Other Financial Matters thru December 31, 2021
C. WBSD Operations and Maintenance Report – December 2021
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – December 2021
E. Town of Woodside Operations and Maintenance Report for Work Performed by
WBSD – December 2021
F. Consider Approval of Resolution Authorizing District to Implement Teleconferenced
Public Meetings Pursuant to Assembly Bill 361
G. Consider Resolution Accepting Deed of Easement Pursuant to Class 3 Sewer
Permit No. 1604 for the Construction of Wastewater Facilities for 160 Fawn Lane,
Portola Valley, California
H. Consider Accepting Sewer Facilities Constructed Pursuant to Class 3
Sewer Permit No. 1604 for the Construction of Wastewater Facilities for 160
Fawn Lane, Portola Valley, California
I. Consider Authorizing the District Manager to Issue Class 3 Sewer Permit No. 1614
for the Construction of Wastewater Facilities for 214 Grove Drive, Portola Valley,
California
J. Bank of the West Monthly Investment Portfolio Statements
Motion to Approve by:_Moritz 2nd by: _Otte Vote: AYE: 5 NAY: 0 Abstain: 0
5. Consider Authorizing the District Manager to Issue the Class 3 Permit for the
Sewer Extension Required for the Connection of 143 Lake Road Parcel 2, Portola
Valley
Motion to Approve by: Thiele-Sardiña 2nd by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: District Manager Ramirez reported on this item and highlighted that
the property owners chose to connect and extend the mainline despite not entering into a
reimbursement agreement.
6. Consider Approving Resolution and Endorse Staff’s Filing of CEQA Exemption
with San Mateo County, consistent with filing of SRF Loan Application before end
of 2021 with the State Water Resources Control Board for the Construction of the
Avy Altschul Pump Station
Motion to Approve by: Thiele-Sardiña 2nd by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
7. Consider to Approve the Financial Statements FY 2021-22, First Quarter Ending
9/30/21
Motion to Approve by: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: Finance Manager Fisher gave the first quarter financial report to
the Board stating that the District’s net position as of June 30, 2021 was $144,001,153 with
a change in the net position of $441, 837 for a total of $144,442,990 as of September 30,
2021.
8. Consider Approving District Treasury Report Second Quarter FY 2021-22
Motion to Approve by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: Finance Manager Fisher reported that all reserves continue to be
at or close to the target balance.
9. District Manager’s Report
Discussion/Comments: District Manager Ramirez reported that the sewer service charge and
connection rates workshop will be held on January 26. He also reported that the annual
newsletter appeared in the December 31st edition of the Almanac. He continued to report on
the results from the recent public outreach on the Facebook and YouTube platforms. He
reported that the Metal Storage Building roof is now complete and the electrical portion is
beginning. He also reported that there were two sanitary sewer overflows (SSOs) in
December. One of the overflows was from a pipeline that should have been root foamed. In
addition, District Manager Ramirez would like to evaluate the root foam program to determine
its potential future use. The complete District Manager’s written report is in the January 12,
2022 agenda packet.
10. Discussion and Direction over the Draft Memorandum of Understanding
Establishing Principles of Agreement Initial Funding for Purchase of Recycled Water
Treatment Facility System Capacity
Discussion/Comments: District Manager Ramirez reported on the draft principles of the MOU
agreement. The MOU describes contributions in aid of construction. Overall the Board was
pleased with the draft MOU.
11. January 12th Update Report on District Response to Corona Virus
Discussion/Comments: District Manager Ramirez reported that all employees and Board
Members have provided proof of vaccination by the December 30th deadline.
12. Report and Discussion on Sharon Heights Recycled Water Plant
Discussion/Comments: District Manager Ramirez reported that the plant produced 4.7M
gallons in December and due to wet weather 0M gallons were delivered. He further reported
that the SRF application for the Avy Altschul Pump Station project received a primary score
of 7, secondary score of 3, and project readiness score of 3 for a total of 14 from the State.
He also discussed installing solar power for the plant and the need for easements from
Sharon Heights should it move forward. The District Manager and District Legal Counsel will
work on the necessary documents and agreements.
13. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Discussion/Comments: District Manager Ramirez reported that the Project Manager contract
for the project will be approximately $1M. He also reported that Meta is reviewing the
agreement for the recycled water pipe to the Menlo Park Community Campus.
14. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Discussion/Comments: None.
15. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Discussion/Comments: Director Otte reported that the Commission approved the Capital
Improvement Program for 2022. He also reported the Long Range Financial Plan has been
approved and should be delivered to the District’s rate study consultant.
16. Closed Session
Entered closed session at 9:09 p.m. Left closed session at 10:02 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2):
(1 potential case)
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
Reportable action: None.
17. Consider to Approve End-of-Year Goals and Objectives Performance Compensation
for District Manager
Motion to Approve by: Moritz 2nd by: Vote: AYE: NAY: Abstain:
Discussion/Comments: President Dehn reported the Board’s consensus was to approve an
end of year compensation for the District Manager of 10% of his base annual salary.
18. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Discussion/Comments: Upcoming items will include a public hearing study session on
reimbursement agreement, review and analysis of the root foam program, and consider the
construction of a new maintenance building.
19. Adjournment Time: The meeting was adjourned at 10:07 PM
/s/ David A. Walker
Secretary