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Jan 13, 2021 Agenda

Published 2021-02-11 15:27:14

1902 – Serving Our Community for over 115 Years – 2021
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JANUARY 13, 2021 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE ONLY
Pursuant to Governor Newsom’s Executive Order N-29-20, members of the West Bay Sanitary
District Board of Directors and Staff may participate in this meeting via a teleconference. In
the interest of reducing the spread of COVID- 19, members of the public are allowed to
participate telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, January 13th.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at: https://zoom.us/j/91703609850?pwd=U1hkWXcwQ040YmlndFpwT2o1YnhKdz09
Meeting ID: 917 0360 9850 Passcode: 459849
Or by phone, call: 1-669-900-6833 Meeting ID: 917 0360 9850 Passcode: 459849
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The motion,
seconds, and vote are applicable to any included resolutions and recorded accordingly. There will be no
separate discussion of these items unless specifically requested by a member of the Board.
A. Approval of Minutes for Regular meeting December 9, 2020 Pg. 3A-1
B. Approval of Minutes for Special meeting December 22, 2020 Pg. 3B-1
C. Approval of the Financial Activity Report/Withdrawal Order Authorizing Payment of
Certain Bills and Salaries and Consideration of Other Financial Matters for January 13, 2021
Pg. 3C-1
D. WBSD Operations and Maintenance Report – December 2020 Pg. 3D-1
E. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by WBSD –
December 2020 Pg. 3E-1
F. Town of Woodside Operations and Maintenance Report for Work Performed by WBSD –
December 2020 Pg. 3F-1
G. Consideration to Approve District’s Investment Portfolio Reports Including Transactions of
Assets Described Therein as of 12/31/20 Pg. 3G-1
H. Consideration to Approve Resolution of Intention to Annex Certain Territory (25 Arapahoe
Court) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to Establish
the Date and Time of Public Hearing Pg. 3H-1
4. Discussion and Direction on District’s Sustainability Study 4-1
5. Public Hearing – Consider Amending the Code of General Regulations for Board Member Compensation
Pg. 5-1
6. Consider Amending the Code of General Regulations for Board Member Compensation Pg. 6-1
7. Approve and Adopt Resolution Supplementing Resolution No. 2231 of the West Bay Sanitary District
Board to Consent to the Issuance by Silicon Valley Clean Water of Refunding Bonds to Refund the
Existing State Water Resources Control Board Loan Pg. 7-1
8. Consideration to Approve Resolution Authorizing the District Manager to Enter Into an Agreement for
On-Call Construction Consultation Services with Freyer & Laureta, Inc. for the North Bay Road and
Ringwood Avenue Sewer Project Pg. 8-1
9. District Manager’s Report Pg. 9-1
10. Consideration to Approve One-Time Payroll Adjustment Pg. 10-1
11. January 13th
Update Report on District Response to Corona Virus Pg. 11-1
12. Report and Discussion on Sharon Heights Recycled Water Plant Pg. 12-1
13. Discussion and Direction on Bayfront Recycled Water Project and Status Update Pg. 13-1
14. Report and Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 14-1
15. Report and Discussion on Silicon Valley Clean Water (SVCW) Plant Pg. 15-1
16. Closed Session
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
17. Consideration to Approve End-of-Year Goals and Objectives Performance Compensation for the
District Manager Pg. 17-1
18. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
19. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.