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Jan 22, 2020 Minutes

Published 2020-10-27 14:13:29

1902 – Serving Our Community for over 110 Years – 2020
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JANUARY 22, 2020 AT 7:00 P.M.
1. Call to Order
President Pro Tem Moritz called the meeting to order at 7:03 PM
Roll Call
BOARD MEMBERS PRESENT: Otte (Secretary Pro Tem), Thiele-Sardiña, Moritz (President
Pro Tem)
BOARD MEMBERS ABSENT: Dehn, Walker
STAFF MEMBERS PRESENT: Scott, Condotti, Ramirez (Operations Supt.), Sturman
(Finance Manager)
Others Present: Rick Simonson and Gabriel Sasser of HF&H
2. Communications from the Public: None
3. Discussion/Workshop on Sewer Service Charges Rate Study for Fiscal Year 2020/21
Comments: Rick Simonson of HF&H presented the draft sewer service charges rate study
which included the preliminary results of an updated 5-year financial planning model,
preliminary rate increase for “base” sewer service charge and incremental STEP/Grinder
charge. Proposed base service charge increase for FY 2020/21 was presented at 5.0% and an
annual STEP/Grinder charge of an additional $120 to cover the costs of repairs and
maintenance on these pumps. Board consensus was to evaluate an updated report with both
4.5% and 5% base increases added and additional new connections added which will increase
revenue with the hopes that a base increase would be no more than 4.5%.
4. District Manager’s Report
1) Comments: CIP Project:
a. Belle Haven III: CIP construction began July 23. 98% complete.
b. Cleaning/TVing Large Diameter lines: Staff has ordered new heavy duty cleaning
nozzle and large tractor for camera for televising large lines. Crews have begun
cleaning and tving some of the smaller of the large diameter lines but will be limited until
the new equipment arrives. Staff will begin cleaning and televising lines full time once
the tractor equipment arrives.
2) Affiliate Agency/Association News:
a. CWEA P3S Conference: DM and W&C will present on time delay discharge at P3S
conference January 28, 2020 in Long Beach.
b. CWEA Section Awards: Staff members Damian Madrigal and Victor Garcia recently
won CWEA section awards for Supervisor of the Year and Collection System Person of
the Year.
c. WateReuse– San Francisco Conference: DM was asked to join West Yost
Associates to present a paper on the Onsite Reuse Treatment Plant discharge permit
process on March 16, 2020.
3) Upcoming Events:
a. Board meetings: Next meeting February 12, 2020.
b. Sewer Service Charges Rate Study: Rate study setting of public hearing February 12,
2020.
c. City of Menlo Park: City staffers will tour the Sharon Heights recycled water treatment
plant on Feb. 3.
4) Misc./Action Items from Previous Meeting:
5. Consent Calendar
Motion to Approve by: Otte 2nd by: Sardiña Vote: AYE: 3 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None.
A. Approval of Minutes for Regular meeting January 8, 2020
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for January 22,
2020
C. WBSD Operations and Maintenance Report – December 2019
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by WBSD
– December 2019
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 12/31/19
6. Consider to Adopt Resolution Approving Master Fee Schedule (2020)
Motion to Approve by: Sardiña 2nd by: Otte Vote: AYE: 3 NAY: 0 Abstain: 0
Comments: DM Scott reported on the need to increase fees mostly due to yearly salary
increases. In addition, a new fee category must be added for annual flow meter O&M for
parcels with such meters.
7. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: DM Scott reported the pump station for the Sharon Heights project is complete
and electrical has been installed and testing will be underway when the force main is complete.
The EIR for the FERFF levee improvement project is in progress. DM Scott reported that a
buy-in plan will need to be developed for the Bayfront Recycled Water Project developers and
property owners to receive recycled water.
8. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: DM Scott reported the next SBWMA meeting will be on Jan. 30.
9. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Secretary (pro tem) Otte reported the next meeting will be on Jan. 23 which will
include the long-range financial plan. On Feb. 14 Mr. Otte will be touring the tunnel project.
DM Scott reported that SVCW also recently won at the CWEA awards dinner.
10. Closed Session
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
C. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager & Legal Counsel
Unrepresented & Exempt Employees
D. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Subdivision (a) of Section 54956.9)
Chan, Moreno, Vestnys, Pebbles v. WBSD – San Mateo County Court Case No.
19CIV07567
Entered closed session at 8:31 p.m. Left closed session at 8:56 p.m.
Reportable action: None.
11. Consider Approval of Reorganization Plan for the Regulatory Compliance Department to
Be Renamed the Water Quality Department and Include the Addition of a Wastewater
Operator III Position
Motion to Approve by: Sardiña 2nd by: Otte Vote: AYE: 3 NAY: 0 Abstain: 0
Comments: None.
12. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: None.
13. Adjournment Time: The meeting was adjourned at 9:00 PM
/s/ David Walker
Secretary