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Jan 26, 2022 Minutes

Published 2022-03-02 07:55:10

1902 – Serving Our Community for over 115 Years – 2022
WEDNESDAY, JANUARY 26, 2022 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:01 PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker, Treasurer Thiele-
Sardiña, Director Moritz, Director Otte
STAFF MEMBERS PRESENT: Ramirez, Fisher, and Tory Thompson – ABC Law by
Others Present: Rick Simonson and Gabe Sasser – HF&H
2. Communications from the Public: None.
3. Consent Calendar
Discussion/Comments: None.
A. Approval of Minutes for Regular meeting January 12, 2022
Motion to Approve by: Otte 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
4. District Manager’s Report
Discussion/Comments: District Manager Ramirez reported that the District is beginning
negotiations with the Town of Los Altos Hills regarding the renewal of the maintenance
service agreement. He also reported that the City of Menlo Park requested West Bay staff
make a presentation at their City Council meeting on the Bayfront Recycled Water Facility.
He continued to report that $5.7M has been received for two Greystar Development
projects. He reported that levee project permitting is going well. He also reported that he will
be meeting with West Yost Associates regarding grant opportunities. The complete District
Manager’s written report is in the January 26, 2022 agenda packet.
5. Workshop and Discussion on the Sewer Service Charge and Connection Fee Rate
Study for Fiscal Year 2022/23
Discussion/Comments: Rick Simonson and Gabe Sasser of HF&H gave a presentation that
included Silicon Valley Clean Water expenses as well as the District’s operating expenses and
capital expenditures. The Board’s consensus was to explore a 2% increase in sewer service
charges in order to maintain operating and capital reserves for FY 2022-23. The Board asked
to agendize the SVCW connection fee charge as a discussion topic.
6. Consider Authorizing District Manager to Enter Into Agreement for On-Call
Engineering Staff Augmentation Services with Freyer & Laureta, Inc.
Motion to Approve by: Moritz 2nd by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
7. Consider Establishing February 9, 2022 as the Date of Public Hearing to Consider a
General Regulation Amending the Code of General Regulations for Board Member
Motion to Approve by: Walker 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: District Manager Ramirez reported that the Board is eligible for a 5%
increase this year. Board consensus was to set a public hearing to consider a 4% increase, the
same as staff received in FY 21/22.
8. January 26th Update Report on District Response to Corona Virus
Discussion/Comments: District Manager Ramirez reported that several employees are out
due to COVID-19 exposure.
9. Report and Discussion on Sharon Heights Recycled Water Plant
Discussion/Comments: District Manager Ramirez reported that staff are performing annual
maintenance on the plant. He also reported that a solar power agreement is being
developed for the recycled water facility. The Avy Altschul Pump Station Project has been
assigned a project manager for the SRF loan application.
10. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Discussion/Comments: District Manager Ramirez reported that the National Fish & Wildlife
Foundation will be working with staff on an agreement to begin disbursement of the grant
the District received.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Discussion/Comments: President Dehn reported that the next meeting will be on January
27, 2022. She also reported that the Omicron COVID-19 surge is effecting Recology and
SBR staffing.
12. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Discussion/Comments: None.
13. Closed Session
Entered closed session at 9:03 p.m. Left closed session at 9:11 p.m.
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
Reportable action: None.
14. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Discussion/Comments: Upcoming items include a SVCW connection fee discussion.
15. Adjournment Time: The meeting was adjourned at 9:13 PM
/s/ David A. Walker