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Jan 9, 2019 Minutes

Published 2019-01-29 14:58:38

1902 – Serving Our Community for over 110 Years – 2019
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JANUARY 9, 2019 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:00 PM
Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Otte
BOARD MEMBERS ABSENT: Thiele-Sardiña
STAFF MEMBERS PRESENT: Scott, Condotti, Ramirez, Bergeron
Others Present: Rick Simonson – HF&H, Austris Runğis – IEDA
2. Communications from the Public: None.
3. District Board of Directors: Swearing in of New Board Members and New Officers
Comments: DC Condotti presented the Oath of Office to the Board Members in attendance.
4. Discussion/Workshop on Sewer Service Charges Rate Study for Fiscal Year 2019/20
Comments: Rick Simonson of HF&H presented the draft report to the Board. Highlights
included projected reserve balances for FY 18/19 total $31.6M with a target of $25.6M. The
projected rate increase for single and multi-family is 4.5% and various impacts as stated in the
report on non-residential.
13. Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager, Legal Counsel & IEDA
Employee Organization: Exempt Employees, Unrepresented Employees, & Teamsters Local
350
Entered closed session at 7:37 p.m. Left closed session at 8:05 p.m.
Reportable action: No Reportable Action.
5. District Manager’s Report
Comments:
1. CIP Project:
a) Belle Haven III CIP construction began July 23. Currently performing pipe-bursting to replace
some segments of sewer main. 50% complete.
2. Affiliate Agency/Association News:
a) SLAC: District Staff and Consultant have arranged a meeting on January 17 to discuss
implementation plan for meeting the BMP of the Mandatory Wastewater Discharge Permit
Amended November 15, 2018.
b) CASA: Collection System Working Group continuing to meet with the State Water Resources
Control Board to incorporate CASA comments into the General Wastewater Discharge Permit
that all wastewater agencies operate under for controlling and reporting SSO’s. The District
will continue to be involved and provide an update at the Board meeting once a draft WDR is
ready.
3. Upcoming Events:
a) Board meetings: January 23 and February 13. Quorum for April 24 for sewer rate public
hearing.
4. Misc./Action Items from Previous Meeting:
a) Finance Manager Recruitment: Performing screening of applications and will be arranging
for interviews by end of January.
b) Safety: 2 accidents – a) debris in eye while cleaning – required first aid at clinic, b) damage to
pick up fender when backing out of parking lot.
c) SSOs: Zero SSO for December. Total 4 = 2018
d) Town of Portola Valley: Meeting to discuss Town projects and annexations.
6. Consent Calendar
A. Approval of Minutes for Regular meeting December 12, 2018
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for January 9,
2019
C. WBSD Operations and Maintenance Report – December 2018 Pg. 6C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – December 2018
E. Consideration of Resolution Accepting Revised Deed of Easement for 1260 Westridge
Drive, Portola Valley, And Authorizing the District Manager to Quit Claim the original
Easement
F. Consideration of Authorizing the District Manager to Issue the Class 3 Permit (No. 1083) for
the Sewer Relocation Required for the Development Project at 500 El Camino Real, Menlo
Park, CA
Motion by: Moritz 2nd by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None.
7. Consideration of Authorizing the District Manager to Consent to the Vacation of Public
Utility Easement at 1345 Willow Road, Menlo Park
Motion by: Moritz 2nd by: Otte Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None.
8. Consider Adoption of Resolution Establishing Rates of Pay and Related Compensation
Provisions
Motion by: Moritz 2nd by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: DM Scott reported on the need for this item to add the new Finance Manager
position.
9. Consideration of Resolution Accepting Deed of Easement for electrical facilities
necessary for the operation of the Sharon Heights Recycled Water Treatment Plant
Motion by: Walker 2nd by: Otte Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: DM Scott reported that this easement is for a 5 foot electrical easement for which
Sharon Heights Golf & Country Club has signed the Deed of Easement.
10. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: DM Scott reported that the SFPUC permit is in process, construction on the
Sharon Heights influent pump station has started. A meeting with Sharon Heights Golf Course
has been set regarding finances. The City of Menlo Park will be meeting with the District
regarding the Bayfront Facilities Plan. The FERRF Levee Improvement project is moving
forward.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: None.
12. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Secretary Otte reported that the eminent domain proceedings was approved for
three parcels; two residents from the public showed up for the Commission meetings and
expressed concerns regarding the tunnel. SVCW is on schedule for the boring machine in
June/July.
13. Closed Session
B. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager, Legal Counsel
Employee Organization: Exempt Employees – Accountant
C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
D. CONFERENCE WITH LEGAL COUNSEL—WORKERS’ COMPENSATION CLAIM
(Pursuant to Cal. Govt. Code Section 54956.9)
Claimants: Alberto Patino
E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
Entered closed session at 9:06 p.m. Left closed session at 9:22 p.m.
Reportable action: No Reportable Action.
14. Consider Resolution to Approve End-of-Year Goals and Objectives Performance
Compensation for the District Manager
Motion to approve End-of-Year Goals by: Moritz 2nd by: Otte Vote: AYE: 4 NAY: 0
Abstain: 0
Motion to approve compensation resolution by : Moritz 2nd by: Otte Vote: AYE: 4
NAY: 0 Abstain: 0
Comments: President Dehn reported the Board approved resolution for 19% of DM annual
salary for performance compensation.
15. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Consider resolution for temporary salary adjustment Accountant, Update on
FERRF Levee Project and update on Metal Storage Building Project.
16. Adjournment Time: The meeting was adjourned at 9:29 PM
Motion to Approve Minutes by: Moritz 2nd by: Thiele-Sardiña
Minutes Approved By Roll Call: Vote: AYE: 5 NAY: 0 Abstain: 0
(Moritz – Aye, Walker – Aye, Thiele-Sardiña – Aye, Otte – Aye,
Dehn – Aye)