Visit Our Newly Redesigned Website. | Click Here

Call Us First!

(650) 321-0384

If you have a sewer emergency or sewer related problem, please Call Us First, day or night at (650) 321-0384. Our reporting line is open 24/7. Thank you! 

July 13, 2016 Minutes

Published 2019-01-10 07:45:08

1902 – Serving Our Community for over 110 Years – 2016
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JULY 13, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Thiele-Sardiña, Otte
BOARD MEMBERS ABSENT:
STAFF MEMBERS PRESENT: Scott, Condotti
Others Present: Tim Durban
3. Communications from the Public: Meda Okelo asked for consideration to advertise in his
publication in the future when Board vacancies occur, because he feels it would reach the East
Palo Alto residents best and to post at the Belle Haven Library.
4. Public Hearing: Consideration of Resolution Confirming Report on Sewer Service
Charges for West Bay Sanitary District for the Fiscal Year 2016/2017
Motion by to open public hearing: Moritz 2nd
by: Dehn Vote: AYE: 5 NAY: 0
Abstain: 0
Comments: None
Motion by to close public hearing: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0
Abstain: 0
5. Consideration of Resolution Confirming Report on Sewer Service Charges for West Bay
Sanitary District for the Fiscal Year 2016/2017
Motion by: Thiele-Sardiña 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None
6. District Manager’s Report
1) CIP Project:
a) Sausal Vista pump station pipeline, Phase I PG&E conduit is installed. McGuire and
Hester are in the first stages of working on Phase II (New wet well installed and pump
station is being bypassed).
b) Marsh Road Liner – received quote from Insituform and Nor-cal. Instituform is lower.
Agreement executed with Atherton.
2) Affiliate Agency/Association News:
a) CWEA: Crew members may be attending collection system specific training this summer and
one probationary employee recently passed the Collection System Grade 1 exam.
b) CMPK: Staff meeting w/CMPK staff to discuss potential for partnership on Baylands Recycled
water feasibility study.
3) Upcoming Events:
a) July 27 meeting regular meeting cancelled, July 27 annual goals luncheon
b) Recruiting for vacant Maintenance worker position
4) Misc./Action Items from Previous Meeting:
a) SSOs: 1 SSO year to date.
b) SHGCC: Contract work proceeding. User Agreement to meet State requirements for
consideration this Board meeting. Critical items of long term agreement are being negotiated,
i.e. cost sharing, O&M costs, guarantee of service etc. Targeting August for that agreement
approval.
5) Resource Sharing:
a) Town of Los Altos Hills: Continuing cleaning and TV. Began GPS locating of MHs; proving
difficult in some areas due to tree cover. 1 SSO to date this calendar year.
b) Town of Woodside: District assisting with Pump station rehabilitation planning.
13. Report: Update & Discussion on Recycled Water Project
Comments: DM Scott updated the Board on MOU negotiations with Sharon Heights Golf
Course and discussed progress on phase A of project management.
7. Consent Calendar
A. Approval of Minutes for Regular meeting June 22, 2016
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for July 13,
2016
C. WBSD Operations and Maintenance Report – June 2016
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – June 2016
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 6-30-16
F. Consideration of Resolution Accepting Deed of Easement Pursuant to Class 3 Sewer
Permit No. 1023 for the Construction of Wastewater Facilities for 3 Grove Court Portola
Valley, California
G. Consideration of Accepting Sewer Facilities Constructed Pursuant to Class 3 Sewer
Permit No. 1023 for the Construction of Wastewater Facilities for 3 Grove Court, Portola
Valley, California
H. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No.
1028 for the Construction of Gravity Sewer Main Line Extension for 145
Bear Gulch, Portola Valley, California
I. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No.
1047 for the Construction of Gravity Sewer Main Line Extension for 612 College Ave.,
Menlo Park, California
Motion by: Thiele-Sardiña 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None
8. Consider Approval of Purchase of Easement Access Vehicle
Motion by: Thiele-Sardiña 2nd
by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None
9. Consideration of Resolution Approving the Adoption of the Public Agencies Post-
Employment Benefits Trust Administered By Public Agency Retirement Services (PARS) and
Designating the District Manager as Plan Administrator of the Program
Motion by: Walker 2nd
by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott outlined the benefits of the PARS moderate investment strategy to the
Board and the estimated rate of return of 5.88%.
10. Consideration of Approving Resolution to Modify the Investment Policy to include the Public
Agency Retirement System (PARS) Irrevocable Trust Account and Authorize the District
Manager (Chief Fiscal Officer and Plan Administrator for PARS) to make deposits as directed
by the Board as well as withdrawals and reimbursement of expenses paid on behalf of
eligible recipients by PERS
Motion by: Walker 2nd
by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None
11. Consider to Approve the Adoption of the Condensate Discharge Policy as Set Forth in
Exhibit A
Motion by: Dehn 2nd
by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None
12. Discussion on County of San Mateo Grand Jury Report – San Mateo County’s Cottage
Industry of Sanitary Districts
Comments: DM outlined the report to the Board and consensus was to keep reply brief since
much of the report didn’t focus on the District and to recommend math error be corrected on
page 82 of the report.
14. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Secretary Dehn reported on the meeting that included approval of the consent
calendar including the approval of the operating budget and exploration of a franchise
agreement extension.
15. Report & Discussion on Silicon Valley Clean Water (SVCW)
Comments: President Moritz reported that the digesters are now producing methane gas
from solid waste. He further reported he asked for a longer review time for the SVCW CIP risk
analysis before considering for approval. President Moritz asked for nominations for an
alternate for the SVCW Commission. With Board consensus President Moritz appointed
Director Otte as the alternate for SVCW.
16. Closed Session – WBSD
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATIORS
Agency designated representative: Board President/Legal Counsel
Unrepresented employee: District Manager
Entered closed session at 8:53p.m. Left closed session at 8:59p.m.
Reportable action: None
17. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Director Otte asked for an update on purple pipe installation. DM Scott replied
that the District is looking at installation options for upcoming capital improvement projects.
18. Adjournment Time: The meeting was adjourned at 9:07 p.m.
/s/ Fran Dehn
Secretary of the District Board