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June 22, 2022 Minutes

Published 2022-08-30 07:28:33

1902 – Serving Our Community for over 115 Years – 2022
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JUNE 22, 2022 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7: 02 PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker, Treasurer Thiele-
Sardiña, Director Moritz, Director Otte
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Ramirez, Hulsmann, Schiedt, and Condotti by Zoom
Others Present: Steve Gortler – Consultant
2. Communications from the Public: None.
3. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary District’s On-
Site Wastewater Disposal Zone – Lands of Raghav (229 Grove Drive, Portola Valley)
Motion to Open by: Thiele-Sardiña 2nd by: _Moritz___ Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
Motion to Close by: Walker 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
4. Consent Calendar
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Discussion/Comments: None.
A. Approval of Minutes for Regular Meeting June 8, 2022
B. Approval of the Financial Activity Report Authorizing Payment of Certain Bills and
Salaries and Consideration of Other Financial Matters thru May 31, 2022
C. WBSD Operations and Maintenance Report – May 2022
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – May 2022
E. Town of Woodside Operations and Maintenance Report for Work Performed by
WBSD – May 2022
F. Consider Adopting Resolution Consenting to Annexation of Territory to the West
Bay Sanitary District by the San Mateo County Local Agency Formation
Commission – 229 Grove Drive, Portola Valley (079-011-050), Lands of Raghav
G. Consider Adopting Resolution Ordering Annexation of Certain Parcels in the
Territory of West Bay Sanitary District to the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone Including Certain Determinations, Findings and
Declarations of the District Board – Lands of Raghav (229 Grove Drive Portola
Valley)
H. Consider Authorizing the District Manager to Issue the Class 3 Permit for the Sewer
Realignment Required for 1173 Saratoga Avenue, East Palo Alto and Ratify
Authorizing the District Manager to Execute an Agreement with the Property Owner
Motion to Approve by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
5. Discussion and Direction Following the Approval by San Mateo LAFCo on the
Municipal Service Review for the City of East Palo Alto, East Palo Alto Sanitary
District, and West Bay Sanitary District
Discussion/Comments: District Manager Ramirez reported on the June 15th meeting and
stated that it appears that the City of East Palo Alto will be moving forward with an
application to dissolve the East Palo Alto Sanitary District. At the meeting he expressed the
District’s desire to support the community of East Palo Alto.
6. District Manager’s Report
Discussion/Comments: District Manager Ramirez reported a request for proposals is being
prepared for the District’s 2023 Master Plan & Hydraulic Study. He also reported the District
will be a sponsor of the Tour de Menlo in September. He continued to report on a letter that
was received from a Registered Municipal Advisor and that he would prepare a response.
District Manager Ramirez informed the Board that a root foam agreement will be considered
at the next Board meeting. He also reminded the Board the next Board meetings are
scheduled for July 13th and July 27th. The complete District Manager’s written report is in the
June 22, 2022 agenda packet.
7. Approve Resolution for Sanitary Sewer System Operation and Maintenance Services
for The Town Of Los Altos Hills And Authorize The District Manager To Execute an
Agreement
Motion to Approve by: Walker 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: Board consensus was to approve this item with a provision of re-
opening the contract if the Consumer Price Index exceeds 4% in year 3 of the contract.
8. Approve Resolution for Amendment No.9 to the Maintenance Services Agreement
Between West Bay Sanitary District and the Town Of Woodside for Sanitary Sewer
Maintenance Services and Authorize the District Manager to Execute the
Amendment
Motion to Approve by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
9. Presentation and Direction on District Root Foaming Services
Discussion/Comments: Operations Superintendent Robert Hulsmann and Assistant
Operations Superintendent Robert Scheidt reported on the current chemical root control
program, proposed changes to the program, and gave recommendations.
10. Approve Additional Contributions from Connection Fees to the Treatment Plant
Reserve in FY 2021-22
Motion to Approve by: Thiele-Sardiña 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: District Manager Ramirez reported that SVCW no longer charges an
additional connection fee. The balance of such connection fees is $2.2M. He requested
authorization to move these funds to the new Treatment Plant Reserve (TPR) from the Local
Agency Investment Fund (LAIF).
11. June 22nd, 2022 Update Report on District Response to Corona Virus
Discussion/Comments: District Manager Ramirez reported one employee is out with COVID-
19 and one is working from home as a precaution.
12. Report and Discussion on Sharon Heights Recycled Water Plant
Discussion/Comments: District Manager Ramirez reported the plant is delivering recycled
water based on the available capacity at the holding pond. The golf course has notified the
District they will be changing their watering schedules and will not be supplementing with
portable water. In addition, he stated a project management agreement with Meta is still
pending.
13. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Discussion/Comments: District Manager Ramirez reported that permitting is underway with
the Army Corps of Engineers. He also reported that a Title XVI “Crosswalk” report was
submitted to the Bureau of Reclamation.
14. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Discussion/Comments: None.
15. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Discussion/Comments: Director Otte reported that the Commission approved a $8M change
order for work that was not included in the original design/build contract. He also reported
that a $1M water reuse contract with KennedyJenks was approved.
16. Closed Session
Entered closed session at 8:52 p.m. Left closed session at 9:54 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2):
(1 potential case)
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. –
SMCSC Case No. 18CIV02183
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
Reportable action: None.
17. Consider Resolution Authorizing the President and Secretary of the District Board to
Restate Employment Agreement Between the West Bay Sanitary District And Sergio
Ramirez (District Manager)
Motion to Approve by:_____ 2nd by: ____ Vote: AYE: NAY: Abstain
Discussion/Comments: Board consensus was to table this item until the next Board meeting.
18. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Discussion/Comments: Consider approval of root foam agreement.
19. Adjournment Time: The meeting was adjourned at 10:05 PM
/s/ David A. Walker
Secretary