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June 26, 2019 Minutes

Published 2019-08-15 15:14:25

1902 – Serving Our Community for over 110 Years – 2019
WEDNESDAY, JUNE 26, 2019 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:00 PM
Roll Call
BOARD MEMBERS PRESENT: Dehn, Otte, Walker, Moritz
Others Present: Matt Anderson – Silicon Valley Clean Water
2. Communications from the Public: None.
3. Consider Adoption of a Resolution Authorizing the West Bay Sanitary District to Revise
the Allocable Share from the Previously Approved 28.43% to 30.5% (as defined in the
Amendment to the Financing Agreement) of Debt Service on the Silicon Valley Clean
Water 2019 Wastewater Revenue Notes and the Water Infrastructure Finance and
Innovation Act Loan (WIFIA Loan) and to Authorize an Amendment to the Financing
Agreement Previously Authorized on May 22, 2019
Motion to Approve by: Moritz 2nd by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: Matt Anderson presented to the board a report on the plant’s revised plan
regarding borrowing more money from SRF (1.3% interest) loans instead of WIFIA (2.4%
interest) loans. Motion by Director Moritz to approve the revised allocable share to 30.5% and
authorize an amendment to the Financing Agreement.
4. District Manager’s Report
1) CIP Project:
a. Belle Haven III: CIP construction began July 23. 98% complete. Started Winchester
easement and working on punch list item.
b. FERRF Metal Storage Building Update: Modifying design to accommodate for soils
report. Submitted to City, City request site visit for June 25.
c. FERRF Levee Project: Scheduling a meeting with Army Corp and Regional Board to
discuss the strip of CMPK land between FERRF and Bay and whether sheet piling will
be acceptable. Submitted application for IRWM grant for a combined project with the
Bayfront Recycled Water project.
2) Affiliate Agency/Association News:
a. Facebook ORTP: A draft provisional Discharge permit has been written and is being
reviewed for Facebook for their Onsite Reuse Treatment Plant. Cannot issue the
provisional permit until the State has fully permitted operation of the plant.
b. Block Party: Was on June 12 Staff had a booth for public outreach and the water truck
on exhibit.
c. State Water Quality Control Board: The State is proposing changes to the Waste
Discharge Permit for Collection Systems and is looking to require Infrastructure
Vulnerability Assessments and Climate Action Plans to be included possibly for 2020.
3) Upcoming Events:
a. Board meetings: June 26, July 17 and August 8.
b. Union Negotiations: Held third meeting June 14..
4) Misc./Action Items from Previous Meeting:
a. SSOs: One SSO for June. 2019 Total = 4.
b. 10 Coyote Hill, PV: Geotech firm through F&L Engineering performed soil boring March
29th, to help determine cause of erosion on hillside within District easement, document
and develop engineering plan for remediation. Reviewing soils report and
5. Consent Calendar
A. Approval of Minutes for Regular meeting June 12, 2019
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for June 26,
C. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 5/31/19
D. Consideration of Authorizing the District Manager to Issue the Class 3 Permit for the Sewer
Manhole Rehabilitation at Menlo College, Atherton, CA
Motion by: Walker 2nd by: Otte Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None.
6. Consider Adoption Of Resolution Approving Amendment No.6 To The Maintenance
Services Agreement Between West Bay Sanitary District And The Town Of Woodside For
Sanitary Sewer Maintenance Services for The Town of Woodside And Authorize The
District Manager To Execute the Amended Agreement On Behalf Of The District
Motion to Approve by: Moritz 2nd by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: President Dehn asked if the contract covers overhead cost. Ramirez confirmed it
7. Consider Adoption Resolution to Approve Amendment #6 to the Agreement for Root
Foaming Services with Duke’s Root Control Inc., and Authorize the District Manager to
Execute Said Amendment
Motion to Approve by: Moritz 2nd by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None.
8. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: Ramirez reported that a structure has been built, and reimbursement paperwork
for $1.6 million has been sent out, the District will be receiving it soon.
9. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: None.
10. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Director Otte reported the first pieces of the tunnel machine have arrived in
Southern California from Germany. The pieces will be shipped to the SVCW plant to be
assembled in place.
11. Closed Session
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager, Legal Counsel, IEDA;
Employee Organization: Exempt Employees, Unrepresented Employees, & Teamsters Local
(Cal. Govt. Code §54956.9(d)) Name of Case: 1740 Oak Avenue, LP v. West Bay
Sanitary District, et al. – SMCSC Case No. 18CIV02183
Entered closed session at 7:30 p.m. Left closed session at 8:31 p.m.
Reportable action: No reportable action.
12. Consideration to Approve and Adopt the Memorandum of Understanding Between
West Bay Sanitary District and the Sanitary Truck Drivers and Helpers International
Brotherhood of Teamsters, Local 350 and Authorize the President of the District Board
to Execute the Memorandum of Understanding
Motion to Approve by: 2nd by: Vote: AYE: NAY:
Comments: No vote. This item was continued to the July 17, 2019 meeting.
13. Consider Adoption of Resolution Establishing Rates of Pay and Related Compensation
Motion to Approve by: 2nd by: Vote: AYE: NAY:
Comments: No vote. This item was continued to the July 17, 2019 meeting.
14. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Director Moritz requested a discussion and map showing the next three years of
CIPs for the next meeting.
15. Adjournment Time: The meeting was adjourned at 8:33 PM
/s/ George Otte