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March 24, 2021 Minutes

Published 2021-04-20 08:30:19

/1902 – Serving Our Community for over 115 Years – 2021
WEDNESDAY, MARCH 24, 2021 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:00 PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker (by Zoom), Treasurer
Thiele-Sardiña, Director Moritz, Director Otte
STAFF MEMBERS PRESENT: District Manager Ramirez, District Counsel, Tory
Thompson, with ABC Law by Zoom.
Others Present:
2. Communications from the Public: None.
3. Consent Calendar
Motion to Approve by:__Otte___ 2nd by: __Moritz__ Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: District Manager Ramirez explained that the March 10, 2021 Board Meeting
minutes in the agenda packet appeared to be in draft form. He continued to explain, the
minutes had been corrected and emailed prior to the Board Meeting for the Board’s review.
The correct minutes were made available during the Board Meeting for approval and
signature by the Board Secretary.
A. Approval of (corrected) Minutes for Regular meeting March 10, 2021
B. Bank of the West Monthly Investment Portfolio Statements
C. Consideration to Approve 76 Old Spanish Trail PUE Abandonment
4. District Manager’s Report
Comments: District Manager Ramirez explained that the Finance Manager is working on
correcting the quarterly payroll withholdings for the first quarter. Prime Pay, the District’s
payroll vendor, mistakenly withdrew State Disability Insurance which will be corrected as
soon as possible. District Manager Ramirez reported on the draft State Water Board’s
Waste Discharge Requirement update. He explained, the primary issue in the draft update is
an Exfiltration matter where Non-Governmental Organizations are lobbying to add
Exfiltration language in the update. West Bay is working with the California Association of
Sanitation Agencies to prove exfiltration is a non-issue. District Manager Ramirez reported
that he and the General Manager of East Palo Alto Sanitary District (EPASD) had a
productive phone conversation regarding serving East Palo Alto developments. District
Manager Ramirez explained West Bay is open to discussing a sanitary district boundary
adjustment to incorporate a small area of EPASD, if it will help EPASD with capacity related
issues. District Manager Ramirez stated the FY20/21 Capital Improvement Project began
this week. He shared, photos from the first job site at the intersection of Willow Road and
Gilbert Ave in Menlo Park. The contractor will be replacing approximately 2 miles of pipeline
this year. The Board expressed concern as to the data, or possible presentations, which are
included in the agenda packets. The Board would like to discuss the matter at a later
meeting, so that the agenda packets include pertinent information.
5. March 24th Update Report on District Response to Corona Virus
Comments: District Manager Ramirez reported approximately 1/3 of staff is now
6. Report and Discussion on Sharon Heights Recycled Water Plant
Comments: Staff would like to enter into an agreement for professional services with West
Yost to assist with the first Annual Recycled Water Report to the State Water Board.
Director Otte suggested that staff reach out to SVCW to see if they would share their annual
report template. The Board suggested staff look into solar electricity for the recycled water
plant, as well as battery storage.
7. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Comments: District Manager Ramirez reported Greystar is interested in joining the project
with their Menlo Portal development, as well as the Signature Development Group with the
Willow Village project. This effort would supply recycled water to their development projects
to assist with sustainability. District Manager Ramirez indicated the need to schedule a
Recycled Water Committee workshop to discuss developer agreements, future recycled
water code, recycled water purveyor-ship in Menlo Park and other topics related to the
Bayfront project. Staff would like input and direction as we continue with the project.
8. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Nothing to report, however, President Dehn mentioned the meeting will be
held on March 25, 2021.
9. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Director Otte reported the tunnel boring machine (TBM) has completed
approximately 72% of the drilling and should arrive at the plant in late May. Treasurer
Thiele-Sardiña asked if SVCW staff has looked into a market for the used TBM once the
project is completed.
10. Closed Session
Entered closed session at 8:32 p.m. Left closed session at 8:40 p.m.
Reportable action: None.
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
11. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: The Board would like to include an item to discuss future agenda packets and
what should be included.
12. Adjournment Time: The meeting was adjourned at 8:42 PM
/s/ David A. Walker