March 23, 2016 Minutes
Published 2019-01-08 13:59:17
1902 – Serving Our Community for over 110 Years – 2016
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, MARCH 23, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:01 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker
BOARD MEMBERS ABSENT: Thiele-Sardiña
STAFF MEMBERS PRESENT: Scott, Condotti
Others Present:
3. Communications from the Public: None
4. District Manager’s Report
1) CIP Project:
a) Belle Haven I (Eastside Triangle) is approximately 90% complete.
b) Sausal Vista pump station pipeline, phase I PG&E conduit is installed and contractor working on
punch list items. McGuire and Hester to begin Phase II. Break ground anticipated to be May
2016.
2) Affiliate Agency/Association News:
a) CWEA: Annual Conference April 24-29, at Santa Clara Convention Center.
b) SVCW: DM and staff working with District Counsel for revisions to JPA.
3) Upcoming Events:
Board meetings: April 13 and April 27.
4) Misc/Action Items from Previous Meeting:
a) SSOs: 1 SSO to date.
b) SHGCC: Contract work proceeding. Critical items of an agreement are being ironed out, i.e. cost
sharing, O&M costs, guarantee of service etc., more meetings scheduled throughout March and April
c) CMPK: Met to continue MOU discussions
d) OPEB: Actuarial study due this spring. DM considering establishing a reserve to fund liability <$100k.
e) Menlo Gateway Proj: DM received a request to split the developer’s agreement for Menlo Gateway
project into three separate agreements.
5) Resource Sharing:
a) Town of Los Altos Hills: Performed 1st
round of 12 High Frequency cleaning approximately 20,000 lf.
b) Town of Woodside: District assisting with Pump station rehabilitation planning.
c) Sewer Authority Mid-Coast Side: Submitted draft FOG program assessment. Submitted a quote for
quarterly inspections at their request.
6) Board Review of DM Report: DM will facilitate a check items for relevancy within the DM report.
5. Consent Calendar
A. Approval of Minutes for Regular meeting March 9, 2016
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for March 23,
2016
C. WBSD Operations and Maintenance Report – February 2016
D. Town of Los Altos Hills Operations and Maintenance Report for Worked Performed by
WBSD – February 2016
Motion by: Dehn 2nd
by: Walker Vote: AYE: 3 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: Item 5A minutes approved as corrected.
6. Consider General Handling of Board Vacancy and Resignation of Richard Kinder
Motion by: Dehn 2nd
by: Walker Vote: AYE: 3 NAY: 0 Abstain: 0
Comments: Board consensus was to post notice of vacancy and consider new members at
the April 27 meeting.
7. Consideration of Agency Sponsorship for Emerging Water Leaders at California Water
Environment Association Annual Conference
Motion by: 2nd
by: Vote: AYE: NAY: Abstain:
Comments: No Vote taken. This item is under the District Manager’s spending authority.
Board consensus was to support this sponsorship.
8. Consideration to Adopt Resolution Pledging Net Revenues of the District Fund to Payment
of any and all Clean Water State Revolving Fund and/or Water Recycling Funding Program
Financing for the West Bay Sanitary District Recycled Water Project – Sharon Heights (the
“Project”)
Motion by: Walker 2nd
by: Dehn Vote: AYE: 3 NAY: 0 Abstain: 0
Comments: DM Scott explained that this item is re-worded from previous approval and it is
now stating “Net Revenues.” DC Condotti confirmed his review of this item and is ok with the
new wording.
9. Consideration to Accept the District’s 2015 Performance Measurement Report
Motion by: Dehn 2nd
by: Walker Vote: AYE: 3 NAY: 0 Abstain: 0
Comments: DM Scott presented the highlights of the report which included the reduction of
sanitary sewer overflows from 55 in 2008 to 5 in 2015. DM Scott corrected some points on
Pages 15, 56 and 60. For next year, Secretary Dehn requested that the number of news
articles be broken down between paid and unpaid news publications.
10. Report: Update & Discussion on Recycled Water Project
Comments: DM Scott reported on the negotiations with the City of Menlo Park for an MOU;
40 attendees at pre-SOQ meeting; DM Scott met with City of Palo Alto regarding recycled
water. DM Scott also informed the Board of the need to increase the current task order
agreement with RMC to cover ongoing efforts to develop MOUs with SHGCC, City of Menlo
Park and SLAC.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Secretary Dehn reported that Thursday’s meeting has been cancelled and the
Cities of Belmont and San Mateo have withdrawn from bi-weekly pilot trash collection
program.
12. Report & Discussion on Silicon Valley Clean Water (SVCW)
Comments: President Moritz presented the District’s response letter to SVCW CIP
construction schedule for the conveyance system. The Board consensus was to put the letter
on the Board agenda for consideration at the next meeting.
13. Closed Session – WBSD
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
B. Subsequent Need Item:
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (1 case)
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(b)
580 Middlefield Road, Menlo Park
Entered closed session at 8:54 p.m. Left closed session at 9:21 p.m.
Reportable action: None
Motion by: Walker 2nd
by: Dehn Vote: AYE: 3 NAY: 0 Abstain: 0
Motion to add item 13B as a subsequent need item. DC Condotti explained how this item
qualifies as a subsequent need item for closed session discussion since it came to the
Board’s attention after the agenda was posted and threatens legal action against the District if
a response is not received before the end of March, which is before the next regularly
scheduled Board meeting.
14. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Board consensus was to add items on the District’s response letter to SVCW CIP
construction schedule for the conveyance system
15. Adjournment Time: The meeting was adjourned at 9:24 p.m.
/s/ Fran Dehn
Secretary