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May 11, 2016 Minutes

Published 2019-01-08 14:25:43

1902 – Serving Our Community for over 110 Years – 2016
WEDNESDAY, MAY 11, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Thiele-Sardiña
STAFF MEMBERS PRESENT: Scott, Condotti, Kitajima, Ramirez
Others Present: Dan Child, Matt Anderson, Monte Hamamoto,
Teresa Herrera from SVCW; and
John Farnkopf, Rick Simonson from HF&H, Inc.
3. Communications from the Public: Resident Randy Ferrando brought to the Board’s attention
his experience with HomeServe and their slow diagnosis of his sewer problem which eventually
led to a spot repair on the line.
4. Silicon Valley Clean Water FY 2016-17 Budget Presentation and Discussion
Comments: Dan Child and Teresa Herrera presented an update on their budget and status of
CIP projects including their concerns for delaying the CIP projects.
5. Public Hearing: Consideration of Proposed Increase in Sewer Service Charges for
Fiscal Year 2016/17
Motion to Open Public Hearing:
Motion by: Walker 2nd
by: Thiele-Sardiña Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: John Farnkopf and Rick Simonson of HF&H gave a brief presentation on the
results of the recent rate study and recommended a rate increase for sewer service charges as
proposed for fiscal year 2016-2017.
8 members of the public were in attendance. 6 expressed opposition to the fiscal year 2016/17
Sewer Service Charge rate increase.
Motion to Close Public Hearing:
Motion by: Walker 2nd
by: Thiele-Sardiña Vote: AYE: 4 NAY: 0 Abstain: 0
6. Consideration of a General Regulation Amending the Code of General Regulations and
Establishing Sewer Service Charges for Fiscal Year 2016/17
Motion by: Thiele-Sardiña 2nd
by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: DM Scott reported that 3 protest letters have been received and 1 in favor of the
7. Consent Calendar
A. Approval of Minutes for Regular Meeting of April 27, 2016
B. Approval of Minutes for Special Meeting of May 4, 2016
C. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for May 11,
D. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 4-30-16
Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None
8. District Manager’s Report
1) CIP Project:
a) Sausal Vista pump station pipeline, phase I PG&E conduit is installed and contractor
working on punch list items. McGuire and Hester beginning Phase II in May.
b) Design for Butler Building and Marsh Road Liner is complete and out to bid.
2) Affiliate Agency/Association News:
a) CWEA: Annual Conference at Santa Clara Convention Center a great success. Two Board
members attended the award luncheon and received resolution from CWEA expressing thanks
for supporting the President.
b) CMPK: Successful MOU discussions on April 11. Discussion included potential for partnering
on a Baylands RW facility and sharing in a Facilities plan.
3) Upcoming Events:
a) Board meeting May 25, June 8 and June 22.
b) Recruiting for Maintenance worker position
4) Misc/Action Items from Previous Meeting:
a) SSOs: 1 SSO year to date.
b) SHGCC: Contract work proceeding. Bridge MOU (2nd
amendment to existing MOU) may be
presented for Board consideration in May. Critical items of long term agreement are being
negotiated, i.e. cost sharing, O&M costs, guarantee of service etc.
5) Resource Sharing:
a) Town of Los Altos Hills: Continuing cleaning and TV. Began GPS locating of MHs; proving
difficult in some areas due to tree cover. 1 SSO to date this calendar year.
b) Town of Woodside: District assisting with Pump station rehabilitation planning.
9. Consider Authorizing the District Manager to Execute a Reimbursement Agreement with
the Town of Atherton for the Construction of a Cured-In-Place Pipe Liner in the Sewer Main
on Marsh Road Subject to District Counsel Review
Motion by: Dehn 2nd
by: Walker Vote: AYE: 4 NAYS: 0 Abstain: 0
Comments: DM Scott discussed the need to coordinate construction projects on March Road
with the Town of Atherton so that the District may repair its sewer main during the Town’s
project in order to limit traffic disruptions on Marsh Road.
11. Report: Update & Discussion on Recycled Water Project
Comments: DM Scott reported that 7 design build SOQs have been received and now staff
will narrow down 2-4 and then issue RFP. RFP will evaluation will require a Board member’s
10. Consider Authorizing the District Manager to Approve Class 3 Permits Related to the
PG&E Cross Bore Program
Motion by: Walker 2nd
by: Thiele-Sardiña Vote: AYE: NAY: Abstain:
Comments: DM Scott discussed the need for this item to be approved because PG&E
contractors will be preforming pre and post CCTV of sewer mains and laterals to look for
damage from PG&E cross bore work.
12. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Secretary Dehn reported on the budget workshop that was held and discussed
the approach of the renewal of Recology agreement. She also reported Task Force members
include Afshin Oskoui (City of Belmont), Brenda Olwin (City of East Palo Alto), Heather
Abrams (City of Menlo Park) Mike Gibbons (City of Redwood City), Larry Patterson (City of
San Mateo) and Jim Porter (County of San Mateo).
13. Report & Discussion on Silicon Valley Clean Water (SVCW)
Comments: President Moritz reported on the recent budget meeting which included
authorizing a risk analysis for delaying CIPs at the treatment plant. Items scheduled for May
12 meeting include a change order for $732,000 for the force main at the Redwood City pump
14. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Director Thiele-Sardiña would like to know if purple recycled water pipe will be
Installed with the 400 feet sewer main on El Camino Real when the sewer line is replaced. DM
Scott said he will investigate costs involved to install purple pipe on that section of El Camino
Real and report back to the Board.
15. Adjournment Time: The meeting was adjourned at 9:25 p.m.
/s/ Fran Dehn