May 25, 2022 Agenda
Published 2022-06-20 10:56:17
1902 – Serving Our Community for 120 Years – 2022
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, MAY 25, 2022 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer General Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE or ZOOM ONLY
Pursuant to California Assembly Bill 361, members of the West Bay Sanitary District Board of
Directors and Staff may participate in this meeting via a teleconference. In the interest of
reducing the spread of COVID- 19, members of the public are allowed to participate
telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, May 25th.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at:
https://us06web.zoom.us/j/85917308046?pwd=Q2FOR0I1bWQ5bytBTzI0YUZRU01Odz09
Meeting ID: 859 1730 8046 Passcode: 781590
Or by phone, call: 1-669-900-6833 Meeting ID: 859 1730 8046 Passcode: 781590
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a “discussion”
item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The
motion, seconds, and vote are applicable to any included resolutions and recorded accordingly.
There will be no separate discussion of these items unless specifically requested by a member of
the Board.
A. Approval of Minutes for Special Meeting May 9, 2022 Pg. 3A-1
B. Approval of Minutes for Regular Meeting May 11, 2022 Pg. 3A-1
C. Consider Approving Resolution to Call for Elections – County of Santa Clara Pg. 3C-1
D. Consider Approving Resolution to Call for Elections – County of San Mateo Pg. 3D-1
E. Consider Approving Resolution Accepting Deed of Easement Pursuant to Class 3
Sewer Permit No. 1603 for the Construction of Wastewater Facilities for 25 Arapahoe
Court, Portola Valley, California Pg. 3E-1
F. Consider Accepting Sewer Facilities Constructed Pursuant to Class 3 Sewer
Permit No. 1603 for the Construction of Wastewater Facilities for 25 Arapahoe
Court, Portola Valley, California Pg. 3F-1
4. District Manager’s Report Pg. 4-1
5. Consider Authorizing District Manager to Extend the Agreement for On-Call Engineering Staff
Augmentation Services with Freyer & Laureta, Inc. Pg. 5-1
6. Consider Establishing Date and Time of Public Hearing to Consider Annual Tax Roll Sewer
Service Charge Report for Fiscal Year 2022/2023 Pg. 6-1
7. Report by Finance Advisory Committee Pg. 7-1
8. Consider Approving the Financial Audit Proposal by Chavan and Associates for Fiscal Year 2021-22 to
2023-24 and Authorize the District Manager to Enter Into an Agreement for Audit Services Pg. 8-1
9. Discussion and Direction on Sharon Heights Recycled Water Plant Pg. 8-1
10. Discussion and Direction on Bayfront Recycled Water Project and Status Update Pg. 10-1
11. Report and Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 11-1
12. Report and Discussion on Silicon Valley Clean Water (SVCW) Plant Pg. 12-1
13. Closed Session
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
14. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
15. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.