Nov 13, 2019 Agenda
Published 2019-12-03 09:57:51
1902 – Serving Our Community for over 115 Years – 2019
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, NOVEMBER 13, 2019 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Phil Scott
George Otte, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
David Walker, Member Anthony Condotti, Esq.
Edward P. Moritz, Member
AGENDA OF BUSINESS
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
Director Edward Moritz will be participating by phone from:
Cadillac Hotel & Beach Club, Autograph Collection
3925 Collins Avenue
Miami Beach, Florida 33140
1. Call to Order and Roll Call
2. Communications from the Public
3. Presentation on Onsite Reuse Treatment Plant Discharge Permit for Facebook Pg. 3-1
4. Presentation on Coyote Hill Erosion Project Pg. 4-1
5. Report on Commuter Benefits Program Pg. 5-1
6. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The motion,
seconds, and vote are applicable to any included resolutions and recorded accordingly. There will be no
separate discussion of these items unless specifically requested by a member of the Board.
A. Approval of Minutes for Regular meeting October 9, 2019 Pg. 6A-1
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for November 13,
2019 Pg. 6B-1
C. WBSD Operations and Maintenance Report – October 2019 Pg. 6C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – October 2019 Pg. 6D-1
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 10/31/19 Pg. 6H-1
F. Consider Resolution Authorizing the President and Secretary to Enter into Agreement
Creating Covenants Running With the Land for 506 Santa Cruz Avenue, Menlo Park
Pg. 6F-1
G. Consider Resolution Authorizing the President and Secretary to Enter into Agreement
Creating Covenants Running With the Land for 949 El Camino Real, Menlo Park Pg. 6G-1
H. Consider Resolution Authorizing the President and Secretary to Enter into Agreement
Creating Covenants Running With the Land for 1125 Merrill Street, Menlo Park Pg. 6H-1
I. Consideration of Resolution Accepting Deed of Easement for sewer facilities located at 500
El Camino Real, Menlo Park, CA Pg. 6I-1
J. Consideration of Approving Contract Change Order No. 1 to Ranger Pipelines, Inc. for the
Alpine Road Sanitary Sewer Replacement Project in Portola Valley, CA Pg. 6-J
K. Consideration of Authorizing District Manager to Enter into an Agreement for Adjustment of
Sanitary Sewer Manholes with the City of Menlo Park for the Santa Cruz Avenue and Middle
Avenue Street Rehabilitation Project Pg. 6K-1
7. District Manager’s Report Pg. 7-1
8. Consideration to Approve First Quarter Internal Financial Statements & Analysis of Financial Position as of
Quarter End September 30, 2019 Pg. 8-1
9. Consider to Authorize the District Manager to Negotiate and Execute a Developer’s Agreement for the Project at
1540 ECR, Subject to Legal Counsel’s Review Pg. 9-1
10. Consideration of Resolution Approving the District’s Revised Purchasing Policy and Authorizing the District
Manager to Execute a Commercial Card Agreement with Bank of the West for Corporate Credit Cards Pg. 10-1
11. Consideration of Establishing January 8, 2020 as the Date of Public Hearing to Consider a General Regulation
Amending the Code of General Regulations for Board Member Compensation Pg. 11-1
12. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including
Project Status Pg. 12-1
13. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 13-1
14. Report & Discussion on Silicon Valley Clean Water (SVCW), Discussion on SVCW CIP
Program and Financing and Discussion on Existing Litigation Pg. 14-1
15. Closed Session:
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC Case No.
18CIV02183
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code §54956.9(d)(1)).
Name of Case: Daniel Child. v. Silicon Valley Clean Water
(Santa Clara County Superior Court Case No. 19CV355718)
C. PUBLIC EMPLOYMENT
Title: District Manager
16. Consider to Approve and Authorize the District Manager to Issue a Request for Proposals for Professional
Services for Recruitment of the District Manager Position Pg. 16-1
17. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
18. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.