Nov 8, 2017 Minutes
Published 2019-01-14 10:28:41
1902 – Serving Our Community for over 110 Years – 2017
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, NOVEMBER 8, 2017 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Thiele-Sardiña (arrived 7:10), Walker, Dehn, Otte
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Condotti
Others Present: None
3. Communications from the Public: None
4. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary
District’s On-Site Wastewater Disposal Zone – Lands of Holliday (160 Fawn
Lane, Portola Valley)
Motion to open by: Otte 2nd
by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None
Motion to close by: Otte 2nd
by: Walker Vote: AYE: 4 NAY: 0 Abstain: 0
5. Consideration of Adopting Resolution Ordering Annexation of Certain Parcels in the
Territory of West Bay Sanitary District to the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone Including Certain Determinations, Findings and
Declarations of the District Board– Lands of Holliday (160 Fawn Lane, Portola
Valley)
Motion by: Walker 2nd
by: Otte Vote: AYE: 4 NAY: 0 Abstain: 0
Comments: None
6. District Manager’s Report
Comments:
1) CIP Project:
a) Belle Haven II is approximately 94% complete.
2) Affiliate Agency/Association News:
a) County: Once we receive the HF&H analysis of impacts and challenges to transferring the
Solid Waste Franchise to the County we will schedule a meeting to discuss the required
LAFCo process.
b) City of Menlo Park: DM met w Director of Public Works and discussed the Recycled Water
force main alignment and the Trench repaving requirement.
c) Town of Atherton: District Staff met with Town of Atherton and tentatively agreed to work
together and accelerate the District’s CIP project to replace the sewer main running through
the Town Center. The District will pay for construction costs and the Town will pay for soft
costs – engineering and public utility easement acquisition. The main will be relocated toward
the south side of the Town campus and will be further away from PD, Town Chambers and the
Library.
3) Upcoming Events:
a) November 15 – PMP and Thanksgiving Luncheon 12 pm.
b) December 14 – Service Awards, Retirement and Holiday Luncheon
4) Misc./Action Items from Previous Meeting:
a) SSOs: 5 SSO’s in 2017.
b) Recruitment: Currently recruiting for Maintenance Worker – 2 declinations of job offers. Only
6 Operations Supervisor applications. Advertising for Projects & Engineering Technician, and
Source Control Inspector.
c) Hydraulic Model Work: VWHA will assist the District with an update to the Hydraulic Model
and once updated help export it to the District’s modeling software (2017-18 Budget) and
provide the necessary training to run modeled scenarios of the District’s pipelines.
5) Resource Sharing:
a) Town of Los Altos Hills: 1 SSO in 2016. 3 SSO in 2017. 1 caused by Contractor.
b) Town of Woodside: 0 SSO’s in 2016. 1 pump station SSO in 2017 (Pump station
maintenance performed by others). The District will provide pump station maintenance by
recent amendment to the Collection System Maintenance agreement. The start date has been
delayed due to some engineering problems encountered when performing a test run of the
newly renovated pump station at Town Center.
7. Consent Calendar
A. Approval of Minutes for Regular meeting October 25, 2017
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for November 8,
2017
C. WBSD Operations and Maintenance Report – October 2017
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – October 2017
E. Consideration of Resolution Consenting to Annexation of Territory to the West Bay Sanitary
District by the San Mateo County Local Agency Formation Commission – 160 Fawn Lane,
Portola Valley (077-223-050), Lands of Holliday
F. Consideration of Resolution Consenting to Annexation of Territory to the West Bay Sanitary
District by the San Mateo County Local Agency Formation Commission – 169 Wayside
Road, Portola Valley (076-213-020)
G. Consideration of Resolution Consenting to Annexation of Territory to the West Bay Sanitary
District by the San Mateo County Local Agency Formation Commission – 120 Bear Gulch
Drive, Portola Valley (079-122-110), Lands of Sampson
H. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No. 1072
for the Construction of Wastewater Facilities for 185 Meadowood Drive, Portola Valley,
California
I. Consideration of the District Manager’s Issuance of the Class 3 Permit 1074 for the Raising
of Manhole 801 E. Bayshore Road, Menlo Park
Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None
8. Discussion Regarding Appointment to the District Board, Appointment of District
President, Secretary and Treasurer and Committee Appointees and Alternates
Comments: Officers and appointments effective December 13: Ned Moritz, President; Fran
Dehn, Secretary; Roy Thiele-Sardiña, Treasurer. George Otte, SVCW Commissioner; Ned
Moritz, SVCW Alternate; Fran Dehn, SBWMA Board of Directors, David Walker, Alternate
SBWMA Board; Ned Moritz and Roy Thiele-Sardiña, Finance/Audit Adhoc; Fran Dehn and Roy
Thiele-Sardiña, Recycled Water Adhoc committee.
Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
9. Discussion and Direction on District San Mateo County Tax Collector Line Item Listing
Comments: DM Scott presented the Board with options to add another line item to the listing
on the San Mateo County tax bill. One for sewer service charge and another for treatment of
waste water. However, it will cost an additional $22,000 per year for that second line. The
board ultimately decided to not proceed.
10. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including RFP Status
Comments: District will be meeting with the third ranked team on Monday, November 13.
Informal discussions indicate the possibility to get costs closer to Sharon Heights authorized
amount. District also met with City of Menlo Park. The City Menlo Park is adamant that the
District cut the street 5 feet from both sides of the trench and indicated that they want
rubberized asphalt topped off on the whole road. DM Scott will be updating the Council at
Menlo Park on December 5th
.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA) and
Negotiations for Restated Franchise Agreement
Comments: Director Fran reported that there have been no meetings this month but she will
be meeting with SBWMA on Thursday, November 9. DM Scott spoke with Lillian Clark of the
County of San Mateo, and Ms. Clark asked WBSD to provide him with proposals from HF&H to
do the analysis of the cost and the share of the bond, the franchise fee, rate stabilization fund,
etc. He also asked to include the public meetings and meetings with LAFCo and SBWMA
regarding the discussion of the County taking over the waste management for WBSD. Director
Dehn asked that HF&H include a timeline for the divestment process for the transfer in their
revised proposal.
12. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Program
Comments: Director Otte discussed the SVCW bond issuance for the CIP program. SVCW
will make a presentation at our next board meeting on December 13 on numbers for bonds
including all costs as required by SB 450. Director Otte will be a meeting with SVCW on
Thursday, November 9.
13. Closed Session
A. LIABILITY CLAIM
(Cal. Govt. Code §54956.9(d)(2))
Claim of Jacobs (25528 Hidden Springs Court, Los Altos Hills)
B. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)
Agency designated representatives: District Manager, Legal Counsel
Employee Organization: Teamsters Local 350
Entered closed session at 8:14p.m. Left closed session at 8:27 p.m.
Reportable action: None
14. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: The Board would like a discussion regarding the hydraulic modeling software and
consultation work.
15. Adjournment Time: The meeting was adjourned at 8:29 PM
/s/ Fran Dehn
Secretary