Nov 9, 2016 Minutes
Published 2019-01-14 09:08:05
1902 – Serving Our Community for over 110 Years – 2016
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, NOVEMBER 9, 2016 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:03 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Walker, Otte, Thiele-Sardiña (arrived 7:10pm)
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Condotti
Others Present: John Farnkopf and Rick Simonson – HF&H Inc.
3. Communications from the Public: None
4. District Manager’s Report
1) CIP Project:
a) Sausal Vista Phase I is complete. Phase II is 97% complete.
2) Affiliate Agency/Association News:
a) CMPK: Working on RFP for Bayfront Recycled water feasibility study.
3) Upcoming Events:
a) November 23 Board meeting cancelled, Special meeting November 30 7pm. December
14 regular meeting. December 8 Holiday Luncheon.
4) Misc./Action Items from Previous Meeting:
a) SSOs: 6 SSO year to date. 2 in October.
b) Claims: 775 Menlo Ave. #2, Menlo Park (sewer backup claim), 1068 Tehama Ave.
c) Strategic Plan Update: DM Scott will be working with consultant to update strategic plan.
5) Resource Sharing:
a) Town of Los Altos Hills: Beginning new contract year of cleaning and TV. 1 SSO to date this
b) Town of Woodside: District assisting with Pump station rehabilitation planning. Performing
routine cleaning. Public Works Director asked District to consider the reduction of annual
cleaning in order to save costs this year; District will evaluate risk for doing so.
5. Report and Discussion of Sewer Connection Fee Study
Comments: John Farnkopf and Rich Simonson of HF&H presented the draft connection fee
study and went over the highlights which included the assumption of 200 gallons per day used
by single family residences, amount of future CIP spending, fixture units EDU assumption and
the proposed new connection fees. The Board concurred the Report’s and staff
recommendations. HF&H will finalize report and bring to Board in January for establishing a
public hearing date in February.
6. Consent Calendar
A. Approval of Minutes for Regular meeting October 26, 2016 Pg. 6A-1
B. Approval of Minutes for Special meeting November 2, 2016 Pg. 6B-1
C. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for November 9,
2016 Pg. 6C-1
D. WBSD Operations and Maintenance Report – October 2016 Pg. 6D-1
E. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – October 2016 Pg. 6E-1
F. Consideration of the Acceptance of Class 3 Sewer Permit No. 1034 for the Construction
of Wastewater Facilities on Hamilton Ave., Menlo Park, California by Greenheart Land
Company, LLC Pg. 6F-1
G. Consideration of the Acceptance of Class 3 Sewer Permit No. 1027 for the
Abandonment of District 10 Inch Sewer Main in Easement on Hamilton Ave. Between
767 & 771 Hamilton Ave, Menlo Park, California by Greenheart Land
Company, LLC Pg. 6G-1
Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
7. Update and Discussion on Succession Plan
Comments: DM Scott discussed the HR study conducted by CPS HR Services for the new
part-time clerical assistant position. Board consensus was to move forward with this new
position with the salary range stated in the report $18-$22 an hour. Secretary Dehn
suggested a couple changes in the job description in which DM Scott said he will have staff
make for the final version.
8. Report: Update & Discussion on Recycled Water Project and Update on Negotiations with
Sharon Heights Golf Course on Long-Term Agreement
Comments: DM Scott reported negotiations with Sharon Heights Golf Course on long-term
agreement are moving forward with the security provisions pending. State Water Resources
Control Board has requested a date for a notice to proceed and completion of construction date
for the State finance agreement.
9. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Secretary Dehn reported that after the recent fire at Shoreway MRF everything is
coming along for possible opening during the first quarter of 2017and the repair costs will
range $8M-$10M including insurance payments. On October 13 staff was notified of
temporary lay-offs due to fire related work effecting 11 of the 20 collective bargaining workers.
Transfer station fire was estimated at less than $1M in repairs and are being done on the
elevated conveyor belt and by removing soot. A renegotiation of the Zanker Facility is
underway prior to January 2017 expiration. A new door to door household hazardous waste 5
year contract was approved with the new cost of $7.20 per household, with the final year of the
agreement cost being $10.56 per household.
10. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW
Comments: President Moritz reported that Commission meeting will be on November 10. He
further reported on his recent meeting with Commissioner Lieberman and SVCW staff that
included the possibility of design/build CIP projects in the future and applying for available
upcoming SFR loans for CIP projects to keep cost lower.
11. Closed Session
A. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2)
Number of potential cases: 2
Entered closed session at 9:16 p.m. Left closed session at 9:26 p.m.
Reportable action: None
12. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
13. Adjournment Time: The meeting was adjourned at 9:27 PM
/s/ Fran Dehn