Oct 10, 2018 Agenda
Published 2019-01-14 11:27:20
1902 – Serving Our Community for over 115 Years – 2018
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, OCTOBER 10, 2018 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Edward P. Moritz, President Phil Scott
Fran Dehn, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
David Walker, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Consideration of Setting a Public Hearing Date for December 12, 2018 to Review Proposed
Refuse Collection Rates for the Year 2019 and Providing Staff Direction by Minute Order
Regarding the Collection Rate Adjustment for 2019 and the Mailing of the Proposition 218
Notice for a Public Hearing Pg. 3-1
4. Update to and Discussion of the Bayfront Recycled Water Facilities Plan Pg. 4-1
5. District Manager’s Report Pg. 5-1
6. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The
motion, seconds, and vote are applicable to any included resolutions and recorded accordingly.
There will be no separate discussion of these items unless specifically requested by a member
of the Board.
A. Approval of Minutes for Regular meeting September 12, 2018 Pg. 6A-1
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for October 10,
2018 Pg. 6B-1
C. WBSD Operations and Maintenance Report – September 2018 Pg. 6C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – September 2018 Pg. 6D-1
E. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 08/31/18 Pg. 6E-1
F. Consider Resolution Authorizing the President and Secretary to Enter into Agreement
Creating Covenants Running With the Land for 185 Meadowood Drive, Portola Valley
Pg. 6F-1
G. Consideration of Resolution Accepting Deed of Easement Pursuant to Class 3 Sewer Permit
No. 1072 for the Construction of Wastewater Facilities for 185 Meadowood Drive, Portola
Valley, California Pg. 6G-1
H. Consideration of Accepting/Ratifying Sewer Facilities Constructed Pursuant to Class 3
Sewer Permit No. 1072 for the Construction of Wastewater Facilities for 185 Meadowood
Drive, Portola Valley, California Pg. 6H-1
7. Consideration of Approving Resolution Authorizing the District Manager to Enter Into an Agreement
for Construction Observation Services with Freyer & Laureta, Inc. for the Recycled Water Project –
Sharon Heights Pg. 7-1
8. Consideration to Accept the Performance Merit Pay Program Results Oct. 1, 2017 to Sept. 30,
2018 and Authorize the District Manager to Disburse the Final Payout Pg. 8-1
9. Consider Approval of District Reserve Policy Pg. 9-1
10. Consider Resolution to Approve Amendment 1 to the Consultant Agreement for Recycled Water
Project Management Phase B Dated March 14, 2017 Pg. 10-1
11. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including
Project Status Pg. 11-1
12. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 12-1
13. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Program and Financing Pg. 13-1
14. Closed Session:
A. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager,
Legal Counsel & Austris Ruņğis/IEDA
Employee Organization/Unrepresented Employees: Teamsters Local 350
15. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
16. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.