Sept 22, 2021 Agenda
Published 2021-10-12 15:36:50
1902 – Serving Our Community for over 115 Years – 2021
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, SEPTEMBER 22, 2021 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE or ZOOM ONLY
Pursuant to Governor Newsom’s Executive Order N-29-20, members of the West Bay Sanitary
District Board of Directors and Staff may participate in this meeting via a teleconference. In the
interest of reducing the spread of COVID- 19, members of the public are allowed to participate
telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, September 22nd.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at:
https://us06web.zoom.us/j/82878525433?pwd=UEhPN1pHZ1JxejIzSzZjV2lBSHBHZz09
Meeting ID: 828 7852 5433 Passcode: 296853
Or by phone, call: 1-669-900-6833 Meeting ID: 828 7852 5433 Passcode: 296853
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a “discussion”
item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Public Hearing – Annexing Certain Territory within the West Bay Sanitary District’s On-Site
Wastewater Disposal Zone – Lands of Oak Hills Ranch LLC (193 Meadow Drive, Portola Valley)
Pg. 3-1
4. Consideration of Adopting Resolution Ordering Annexation of Certain Parcels in the Territory of
West Bay Sanitary District to the West Bay Sanitary District’s On-Site Wastewater Disposal Zone
Including Certain Determinations, Findings and Declarations of the District Board – Lands of Oak
Hills Ranch LLC (193 Meadowood Drive, Portola Valley) Pg. 4-1
5. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The
motion, seconds, and vote are applicable to any included resolutions and recorded accordingly.
There will be no separate discussion of these items unless specifically requested by a member of
the Board.
A. Approval of Minutes for Regular meeting September 8, 2021 Pg. 5A-1
B. Consider Resolution Authorizing the President and Secretary to Enter into Agreement
Creating Covenants Running With the Land for 193 Meadowood Drive, Portola Valley Pg.
5B-1
C. Consider Authorizing the District Manager to Consent to the Abandonment of Public Utility
Easement at 248 Oakhurst Place, Menlo Park Pg. 5C-1
6. Consider Approving an Agreement with Menlo Country Club and a Resolution Allowing the
District Manager to Authorize an Application for a Grant from the State Water Resources Control
Board for a Water Recycling Planning Study in Collaboration with Menlo Country Club Pg. 6-1
7. Consider Authorizing District Manager to Submit a Clean Water State Revolving Fund
Application for the “Bayfront Recycled Water Facility Project” and Adopt the Reimbursement
and Authorizing Resolutions Pg. 7-1
8. District Manager’s Report Pg. 8-1
9. Discussion and Direction on Solid Waste Rates 2022 Proposition 218 Notice Mailer Pg. 9-1
10. Consider to Approve the Financial Statements FY 2020-21, Fourth Quarter Ending 6/30/2021
Pg. 10-1
11. Report from Finance Advisory Committee Pg. 11-1
12. Consider Approving Investment Policy and Resolution Pg. 12-1
13. Consider Approving Debt Management Policy Pg. 13-1
14. Consider Approving Capitalization Policy Pg. 14-1
15. Consider Approving Performance Merit Pay Program for FY2021-2022 Pg. 15-1
16. September 22nd Update Report on District Response to Corona Virus Pg. 16-1
17. Discussion and Direction on Sharon Heights Recycled Water Plant Pg. 17-1
18. Discussion and Direction on Bayfront Recycled Water Facility and Status Update Pg. 18-1
19. Report and Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 19-1
20. Report and Discussion on Silicon Valley Clean Water (SVCW) Plant Pg. 20-1
21. Closed Session
A. CONF. WITH LABOR NEGOTIATORS (Cal. Govt. Code § 54957.6)
Agency designated representatives: District Manager/Legal Counsel
Represented, Unrepresented & Exempt employees
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC
Case No. 18CIV02183
22. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
23. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.