Sept 23, 2020 Agenda
Published 2020-10-27 14:46:14
1902 – Serving Our Community for over 115 Years – 2020
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, SEPTEMBER 23, 2020 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Sergio Ramirez
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE ONLY
Pursuant to Governor Newsom’s Executive Order N-29-20, members of the West Bay Sanitary
District Board of Directors and Staff may participate in this meeting via a teleconference. In the
interest of reducing the spread of COVID- 19, members of the public are allowed to participate
telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, September 23rd.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at: https://zoom.us/j/99850297677?pwd=ckJwemU0TVpGclN6dzU5Q0d0WFdndz09
Meeting ID: 998 5029 7677 Passcode: 042330
Or by phone, call: 1-669-900-6833 Meeting ID: 998 5029 7677 Passcode: 042330
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a “discussion”
item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. Consideration to Accept the HF&H Solid Waste Rate Study, Set a Public Hearing for December 9,
2020 to Review Proposed Solid Waste and Recycling Rates for the Year 2021 and Providing Staff
Direction by Minute Order Regarding the Rate Adjustment for 2021 and Mailing of the Proposition 218
Notice for a Public Hearing Pg. 3-1
4. Consideration to Approve Performance Merit Pay Program for FY2020-21 Pg. 4-1
5. Consideration to Approve the Preliminary Financial Statements FY 2019-20 for Fiscal Year ending
6/30/2020 Pg. 5-1
6. Consideration to Approve the Report of GASB 75 Actuarial Valuation as of 6/30/19 for Fiscal Year
ending 6/30/2020 Pg. 6-1
7. District Manager’s Report Pg. 7-1
8. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The motion,
seconds, and vote are applicable to any included resolutions and recorded accordingly. There will be
no separate discussion of these items unless specifically requested by a member of the Board.
A. Approval of Minutes for Regular meeting September 9, 2020 Pg. 8A-1
B. Approval of the Financial Activity Report/Withdrawal Order Authorizing Payment of
Certain Bills and Salaries and Consideration of Other Financial Matters for September 23,
2020 Pg. 8B-1
C. Bank of the West Monthly Investment Portfolio Statements Pg. 8C-1
D. Consideration to Accept the Work by Air & Lube Systems, Inc. for the Diesel Tanks
Replacement Project and Authorizing the District Manager to File the Notice of Completion
Pg. 8D-1
9. Consideration to Approve Resolution Revising the Record Retention Policy and Record Retention
Schedule Pg. 9-1
10. September 23rd Update Report on District Response to Corona Virus Pg. 10-1
11. Consideration to Authorize the District Manager to Remit Final Retention Payment to Anderson Pacific
Engineering Construction Inc. in the Amount of $258,753.88 for the Recycled Water Project – Sharon
Heights Pg. 11-1
12. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including
Project Status Pg. 12-1
13. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 13-1
14. Report & Discussion on Silicon Valley Clean Water (SVCW), Discussion on SVCW CIP
Program and Financing Pg. 14-1
15. Closed Session:
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code § 54956.9(d)(2):
(1 potential case)
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC Case No.
18CIV02183
16. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
17. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.