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Feb 8, 2017 Minutes

Published 2019-01-14 09:20:31

1902 – Serving Our Community for over 110 Years – 2017
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
2. Roll Call
BOARD MEMBERS PRESENT: Moritz, Thiele-Sardiña, Walker, Dehn, Otte
STAFF MEMBERS PRESENT: Scott, Condotti, Kitajima
Others Present: John Farnkopf, Rick Simonson – HF&H
3. Communications from the Public: None
4. Public Hearing: Consideration of Proposed Amendment to the Code of General
Regulations – Sewer Connection Fee Charges Effective March 1, 2017
Motion to open: Moritz 2nd
by: Dehn Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott reported that the Building Industry Assoc. had been contacted
regarding the public hearing as requested by them.
Motion to close: Moritz 2nd
by: Dehn Vote: AYE: 5 NAY: 0 Abstain: 0
5. Consideration of a Proposed Regulation, Amending the Code of General
Regulations – Connection Fee Charge
Motion by: Walker 2nd
by: Dehn Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott outlined the new SFR connection fee and the connection fee rate
6. Discussion/Workshop on Sewer Service Charges Rate Study for 2017
Comments: Rick Simonson of HF&H discussed the draft rate study for sewer service charges
for 2017 which included a review of the WBSD and SVCW budgets. Board consensus was to
consider a 4% increase in SFR rates, bring the commercial/industrial cost of service closer to
the true costs and update the loading rates for commercial/industrial users and bring study
back to the Board in March for approval and set public hearing for sewer charge rates for May
7. District Manager’s Report
1) CIP Project:
a) Belle Haven II is approximately 40% complete. Weather continues to pose challenges
while working in backyards during rains.
b) Butler Building out to Bid. Bids due March 8.
2) Affiliate Agency/Association News:
a) CWEA: February 15, Collection System Specialty Conference Dublin, DM & OS speaking on
party lawsuits.
b) CASA: Winter conference Jan 18 to 20 – Simonetti attended
3) Upcoming Events:
a) February 22 Board meeting
b) March 8 Board meeting – Sewer Service Charges
c) Budget Workshop – May 3
4) Misc./Action Items from Previous Meeting:
a) SSOs: 0 SSO’s in 2017. 0 in January.
b) Recycled Water: Making progress on Security Provision and working on Option 5 MOU and
Long Term Agreement with SHGCC. SWRCB anxious to review LTA. Feb 17 meeting
c) Personnel Changes: In house recruitment in progress to backfill 3 technician positions.
d) CalPERS: Discount rate change letter attached for informational purposes.
e) Menlo Park Pump Station: Report on recent flooding at pump station.
f) Claim: DM reported a $660 claim has been settled.
5) Resource Sharing:
a) Town of Los Altos Hills: 1 SSO in 2016. 1 SSO in 2017.
b) Town of Woodside: 0 SSO’s in 2016. Reduced annual cleaning in order to save costs this
year. Will resume cleaning entire system annually next year.
8. Consent Calendar
A. Approval of Minutes for regular meeting January 25, 2017
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for February 8,
C. Consideration of Authorizing the District Manager to Issue Class 3 Sewer Permit No.
1051 for the Construction of Wastewater Facilities for 25 Kiowa Ct., Portola Valley,
Motion by: Otte 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: Item 8A pulled for discussion and the minutes were approved as amended.
9. Discussion on West Bay Sanitary District’s Historic Operating and Financial Metrics
Comments: DM Scott lead the discussion and presented an update on the District’s historic
operating and financial metrics. Board found the spreadsheet useful and asked for annual
updates to coincide with the rate setting process.
10. Report: Update & Discussion on Recycled Water Project and Update on Negotiations with
Sharon Heights Golf Course on Long-Term Agreement
Comments: DM Scott and DC Condotti provided an update on negotiations with SHGCC on
long-term agreement.
11. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: Director Dehn reported on the recent meeting which included election of officers
and the Board requesting the San Mateo County to add events for household hazardous
waste. The expenses were approved for the Shoreway facility due to the fire, a single month
re-newel with Zanker for construction and demolition materials was approved and FACTS
committee recommended to stay at five instead of replacing lost representative from the City of
Menlo Park. The Board discussed the possibility of opening discussions with the County of
San Mateo to annex the District’s solid waste franchise. Board consensus was to open
discussions to include District annexing County sanitary districts.
12. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Comments: Director Otte reported the upcoming meeting will be held on February 9 and will
include the consideration of approving a contract for the Flo-Beast installation project for
$96,432. The last meeting highlights included approval of design/build for the rehab of the
SVCW conveyance system.
13. Closed Session
Title: District Manager
Entered closed session at 9:18 p.m. Left closed session at 9:30 p.m.
Reportable action: None
15. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Upcoming items to include FEF flow monitoring options.
16. Adjournment Time: The meeting was adjourned at 9:32 PM
/s/ Roy Thiele-Sardiña