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Jan 23, 2019 Minutes

Published 2019-02-21 13:56:00

1902 – Serving Our Community for over 110 Years – 2019
WEDNESDAY, JANUARY 23, 2019 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:05 PM
Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Thiele-Sardiña, Walker, Otte
(Secretary Otte called into the meeting from:
4-820 Kuhio Hwy., Unit D-309, Kapaa, HI, 96746)
STAFF MEMBERS PRESENT: Ramirez, Hall for Condotti
Others Present: None
2. Communications from the Public: None.
3. District Manager’s Report
1) CIP Project:
a) Belle Haven III CIP construction began July 23rd. Currently performing pipe-bursting to
replace some segments of sewer main. Contractor is 55% complete.
b) FERRF Metal Storage Building Update: Preconstruction meeting scheduled for
Wednesday, January 29th.
c) Alpine Road Pipeline Replacement Project Update: Preconstruction meeting set for
Wednesday, January 30
d) FERRF Levee Project: Staff is awaiting information. Staff will provide the latest update
at the Board February 13th meeting.
2) Affiliate Agency/Association News:
a) SLAC: District Staff and Consultant held a meeting on January 17th to discuss
implementation plan for meeting the BMP of the Mandatory Wastewater Discharge Permit,
Amended November 15, 2018. Substantial progress was made and a final draft of the
Implementation Plan is expected in late February. The implementation plan consists of
providing for time-delay discharge to avoid excessive salts introduced in the recycled water
facility’s process.
b) CASA: Collection System Working Group continuing to meet with the State Water
Resources Control Board to incorporated CASA comments into the General Wastewater
Discharge Permit that all wastewater agencies operate under for controlling and reporting
SSO’s. The District will continue to be involved and provide an update at a Board meeting
once a draft WDR is ready.
c) The District Manager will be facilitating a Round Table discussion on Performance Merit
Pay programs using the District’s program as an example.
3) Upcoming Events:
a) Board meetings: February 13th – establish public hearing date for SSC rates. Next mtg
will be held on February 27th.
b) County: The SMCO Mark Church’s office will notify all Form 700 filers through NetFile
(the online Form 700 filing program) to start preparing their documents online for the April 1
4) Misc./Action Items from Previous Meeting:
a) Finance Manager Recruitment: Received 32 qualified applications. DM and
Consultant screened applications and will be scheduling interviews shortly.
b) Safety: No new accidents.
c) SSOs: One SSO in January caused by Design/Build contractor. 2019 Total = 1.
4. Consent Calendar
A. Approval of Minutes for Regular meeting January 9, 2019
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for January 23, 2019
C. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 12/31/18
Motion by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Approved By Roll Call: Vote: AYE: 5 NAY: 0 Abstain: 0
(Moritz – Aye, Walker – Aye, Thiele-Sardiña – Aye, Otte – Aye,
Dehn – Aye)
Comments: None.
5. Consideration of the Board to Appoint a Designee to Attend LAFCo Independent Special
District Selection Committee and Submit Nominations and Vote on Behalf of the District
Motion by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Approved By Roll Call: Vote: AYE: 5 NAY: 0 Abstain: 0
(Moritz – Aye, Walker – Aye, Thiele-Sardiña – Aye, Otte – Aye,
Dehn – Aye)
Comments: Board action was to designate President Dehn as the LAFCo Independent
Special District representative. Director Moritz was designated as the alternate should
President Dehn not be able to attend.
6. Consider Adoption of Resolution Establishing Temporary Rate of Pay and Related
Compensation Provisions for Accountant
Motion by: Moritz 2nd by: Dehn Vote: AYE: 5 NAY: 0 Abstain: 0
Approved By Roll Call: Vote: AYE: 5 NAY: 0 Abstain: 0
(Moritz – Aye, Walker – Aye, Thiele-Sardiña – Aye, Otte – Aye,
Dehn – Aye)
Comments: DM Pro Tem, Sergio Ramirez, outlined the need for this resolution as the District
completes recruitment and transitions to the new Finance Manager position.
7. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront,
Including Project Status
Comments: DM Pro Tem Ramirez, reported that the SFPUC permit is in process,
construction has started on the influent pump station. The City of Menlo Park is in review of
the Bayfront Facilities plan.
8. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: President Dehn reported that there is a meeting tomorrow on January 24, 2019
and she will reported back at the next District Board meeting.
9. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Comments: Secretary Otte reported two new members have been appointed to the
commission: Representing the City of Redwood City Alicia Aguirre and San Carlos
Mark Olbert. SVCW has completed its financial plan and will have the Commission
consider it at its next meeting.
10. Closed Session
(Pursuant to Cal. Govt. Code §54957.6)Agency designated representatives: District
Manager, Legal Counsel
Employee Organization: Exempt Employees, Unrepresented Employees, &
Teamsters Local 350
Entered closed session at 7:39 p.m. Left closed session at 7:48 p.m.
Reportable action: No Reportable action.
11. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: None.
12. Adjournment Time: The meeting was adjourned at 7:49 PM
/s/ George Otte