June 27, 2018 Minutes
Published 2019-01-14 11:14:47
1902 – Serving Our Community for over 110 Years – 2018
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, JUNE 27, 2018 AT 7:00 P.M.
1. Call to Order
President Moritz called the meeting to order at 7:00 PM
Roll Call
BOARD MEMBERS PRESENT: Moritz, Dehn, Thiele-Sardiña, Walker, Otte
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Scott, Condotti, Ramirez, Kitajima
Others Present: Donna Wies, Rich Lauretta
2. Communications from the Public: None
3. Presentation of Succession Plan 2018
Comments: Donna Wies presented highlights of the succession plan update 2018 which
included alternative staffing recommendations, approving an emergency succession policy for the
General Manager, strengthening the District’s ability to recruit from the private sector, performing
a comprehensive salary survey prior contract negotiations and offering salaries and benefits
competitive with those offered by other Bay Area government agencies. Board consensus was to
accept the report and direct DM to bring some of the items back to the Board for discussion such
as alternate staffing and the GM succession policy.
4. District Manager’s Report
Comments:
1. CIP Project:
a) Belle Haven III CIP preconstruction meeting was held June 21. Construction to begin late July or
early August.
2. Affiliate Agency/Association News:
a) County: District staff and Counsel are reviewing a draft Lafco application for transferring the
Solid Waste Franchise to the County.
b) County of San Mateo Elections: Candidate filing period July 16- Aug. 10
c) CASA: Annual conference will be in August.
3. Upcoming Events:
a) Board meetings: July 11th
, Goals Luncheon and John Simonetti’s Retirement July 10th
at noon,
possibly on August 8, August 22.
b) Movie Night: District is sponsoring the City of Menlo Park movie night on August 10th
.
4) Misc./Action Items from Previous Meeting:
a) SSOs: 1 SSO in February, 1 SSO in April caused by Contractor, 1 SSO in May caused by
Contractor. Total 3 = 2018
5. Consent Calendar
A. Approval of Minutes for Regular meeting June 13, 2018
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills
and Salaries and Consideration of Other Financial Matters for June 27,
2018
C. Consider to Ratify and Approve Report on District’s Investment Portfolio Including the
Transactions of Assets Described Therein as of 5-31-18
D. Consideration of Authorizing the District Manager to Issue the Class 3 Permit for the
Sewer Main Construction on Chrysler Drive, Menlo Park, CA
E. Consideration of Authorizing the District Manager to Issue the Class 3 Permit for the
Sewer Extension Required for the Development Project at 105,125,135&155 Constitution
Dr, Menlo Park, CA (Project known as Menlo Gateway Phase II)
F. Consideration of a Resolution of Intention to Annex Certain Territory (155 Cherokee
Way) to the West Bay Sanitary District On-Site Wastewater Disposal Zone and to
Establish the Date and Time of Public Hearing
G. Consideration of Approving Resolution Authorizing the District Manager to Enter Into an
Agreement for On-Call Construction Administration Services with Freyer & Laureta, Inc.
for the Belle Haven III Sewer Project
Motion by: Dehn 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Comments: None
6. Consideration of Authorizing the District Manager to Call for Bids for the Construction of New
Metal Storage Building Located at the Flow Equalization and Resource Recovery
Motion by: Dehn 2nd
by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott discussed the benefits of the storage building. Board consensus was to
approve this item and consider future building for office use.
7. Consideration of Authorizing the District Manager to Accept Proposal for Engineering Design
Services for Alpine Road Emergency Sewer Replacement, Portola Valley
Motion by: Dehn 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott discussed that the worst segments of the damaged pipeline could be
point repaired on an emergency basis however the 2,400 feet of 12 inch asbestos cement pipe
would need to be replaced within the next one or two years or so and the remaining 1,600 feet of
15 inch asbestos cement pipe would need to be replaced within the next 8 to 15 years. Director
Otte stated he would like all repairs and replacement on this project done at the same time.
Board consensus was to repair all 4,000 feet at the same time as part of this project.
8. Consideration of Approval of First Amendment to Agreement between West Bay Sanitary
District and Real Social Good Investments, LLC
Motion by: Otte 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott discussed approval of the First Amendment to the Agreement between
West Bay Sanitary District and Real Social Good Investments, LLC with the collection of
$218,647.14 to the Capital Fund.
9. Consider Authorizing the District Manager to Execute a Recycled Water Use Agreement with
Caltrans
Motion by: Dehn 2nd
by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott presented highlights of the agreement which include cost recovery from
the purchase of 1500 gallons per day of recycled water, a plan to avoid gas main crossing and
reducing the impact on Sand Hill Road. DC Condotti recommended changed action wording.
Secretary Dehn motioned, with the corrected wording, that the Board approve authorizing the
District Manager to execute a recycled water agreement with Caltrans substantially in the form
outlined in the attachment approved as to form by legal counsel and contingent upon approval by
Caltrans of the District’s exception request and by Sharon Heights Golf and Country Club.
10. Consider Approval of a Resolution Amending the Silicon Valley Clean Water Joint Powers
Agreement (JPA) to Re-Designate the Roles of Treasurer and Controller
Motion by: Thiele-Sardiña 2nd
by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: DM Scott reported that the SVCW Treasurer role will be taken on by SVCW and the
Controller role with stay with the Redwood City.
11. Consider Resolution to Call for Elections – County of Santa Clara
Motion by: Walker 2nd
by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Comments: None
12. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including
Project Status
Comments: None
13. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Comments: No meeting, nothing to discuss.
14. Report & Discussion on Silicon Valley Clean Water (SVCW) and Discussion on SVCW CIP
Program and Financing
Comments: No discussion – nothing to report.
15. Closed Session
A. CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Negotiators: Board President/District Counsel
Unrepresented Employee: District Manager
(Government Code §54957.6)
Entered closed session at 8:45p.m. Left closed session at 9:15p.m.
Reportable action: None.
16. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Comments: Upcoming items to include 845 Harvard Ave. and Janus v. AFSCME. President
Moritz reported he will step down as president effective, January 1, 2019
17. Adjournment Time: The meeting was adjourned at 9:23 PM
David A. Walker
Secretary (pro tem)