May 11, 2022 Minutes
Published 2022-06-20 10:53:52
1902 – Serving Our Community for 120 Years – 2022
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, MAY 11, 2022 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:06 PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker, Treasurer Thiele-
Sardiña, Director Moritz, Director Otte
BOARD MEMBERS ABSENT: None.
STAFF MEMBERS PRESENT: Ramirez, Fisher, and General Council Condotti by Zoom
Others Present: Resident Wilson “Win” Farrar
2. Communications from the Public: Resident, Wilson “Win” Farrar, stated that she would like
to connect to the public sewer system in Portola Valley, but does not feel it’s fair to have to
pay a large supplemental connection fee on top of the District’s standard connection fee.
She asked the Board of Directors to consider an alternative method to connect, so that the
supplemental connection fees are not so burdensome to those who want to connect to the
public sewer system. Ms. Farrar asked to be contacted when the Board of Directors take up
the matter at a future public meeting.
3. Consent Calendar
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Discussion/Comments: None.
A. Approval of Minutes for Regular Meeting April 27, 2022
B. Approval of the Financial Activity Report Authorizing Payment of Certain Bills and
Salaries and Consideration of Other Financial Matters thru April 30, 2022
C. WBSD Operations and Maintenance Report – April 2022
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – April 2022
E. Town of Woodside Operations and Maintenance Report for Work Performed by
WBSD – April 2022
F. Consider Approval of Resolution Authorizing District to Implement Teleconferenced
Public Meetings Pursuant to Assembly Bill 361
G. Bank of the West Monthly Investment Portfolio Statements
Motion to Approve by: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
4. District Manager’s Report
Discussion/Comments: District Manager Ramirez reported the Bayfront Entrance
Improvement Project bids have been received, but unfortunately only one bid was received.
The bid was double the engineer’s estimate. He also reported on the California Sanitation
Risk Management Authority meeting held on May 2nd where the Pooled Liability Committee
voted to increase the minimum deductibles for all members to $25,000 per occurrence. He
continued to report the District hosted a CWEA Hands-on-Bypass training. He also
reminded the Board that the next Board meetings are scheduled for May 25th and June 8th.
The complete District Manager’s written report is in the May 11, 2022 agenda packet.
5. Consider Approving an Agreement with Woodard & Curran to Prepare a Recycled
Water Feasibility Study and Facilities Plan for the Woodside Recycled Water Facility,
in collaboration with Menlo Country Club
Motion to Approve by: Walker 2nd by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
6. Consider to Approve the Financial Statements FY 2021-22, Third Quarter Ending
3/31/2022
Motion to Approve by: Thiele-Sardiña 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: Finance Manager Fisher reported on the overall Statement of Net
Position and the Statement of Revenues, Expenses, and Changes in Net Positon for the third
quarter ending 3/31/22. She also reported on the budget verses actual spending, compared
with prior year totals in the General and other Funds.
7. Report and Discussion on Sharon Heights Recycled Water Plant
Discussion/Comments: District Manager Ramirez reported 7.6 million gallons a day (MGD)
were treated in April and 3.8 MGD delivered. He also reported that repairs have been made
to the diffusers in Aerobic Basin No. 1. He continued to report the final solar layout and
agreement are being developed.
8. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Discussion/Comments: District Manager Ramirez reported the District presented an update
to the City of Menlo Park Council on May 10th on the reclaimed water efforts in Menlo Park.
He also reported the District is finalizing an interim permit for Meta’s on-site recycled water
facility. He continued to report the permitting process with the Army Corp of Engineering is
underway for the levee portion of the project.
9. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Discussion/Comments: None.
10. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Discussion/Comments: None.
11. Closed Session
Entered closed session at 7:52 p.m. Left closed session at 8:13 p.m.
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Cal. Govt. Code §54956.9(d)(2):
(1 potential case)
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION/CONF. WITH LABOR
NEGOTIATORS
Agency designated representatives: Board President/Legal Counsel
Unrepresented employee: District Manager
Reportable action: None.
12. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Discussion/Comments: None.
13. Adjournment Time: The meeting was adjourned at 8:15 PM
/s/ David A. Walker
Secretary