May 13, 2020 Agenda
Published 2020-10-27 14:27:39
1902 – Serving Our Community for over 115 Years – 2020
WEST BAY SANITARY DISTRICT
AGENDA OF BUSINESS
REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, MAY 13, 2020 AT 7:00 P.M.
RONALD W. SHEPHERD ADMINISTRATION BUILDING,
500 LAUREL STREET, MENLO PARK, CALIFORNIA 94025
Board Members District Manager
Fran Dehn, President Phil Scott
David Walker, Secretary
Roy Thiele-Sardiña, Treasurer District Legal Counsel
Edward P. Moritz, Member Anthony Condotti, Esq.
George Otte, Member
AGENDA OF BUSINESS
NOTICE OF PUBLIC PARTICIPATION BY TELECONFERENCE ONLY
Pursuant to Governor Newsom’s Executive Order N-29-20, members of the West Bay Sanitary
District Board of Directors and Staff may participate in this meeting via a teleconference. In
the interest of reducing the spread of COVID- 19, members of the public are allowed to
participate telephonically only, and may submit comments in advance by email addressed to
treese@westbaysanitary.org by 4:00 p.m. on Wednesday, May 13th.
To participate by telephone or Zoom meeting, public comments can be made by joining Zoom
meeting at: https://zoom.us/j/97957091997?pwd=UUxTMmNnUjNvTTYxY3krczdoVHFOQT09
Meeting ID: 979 5709 1997 Password: 033184
Or by phone, call: 1-669-900-6833 Meeting ID: 979 5709 1997 Password: 033184
Following receipt of public comment and open session items, the Board will adjourn to closed
session. Reportable action, if any, will be available upon inquiry within twenty-four (24) hours.
NOTE: The Board may take action on any agendized item unless specifically designated a
“discussion” item or a “report.”
1. Call to Order and Roll Call
2. Communications from the Public
3. District Manager’s Report Pg. 8-1
4. Consent Calendar
Matters listed under this item are considered routine and will be enacted by one motion. The motion,
seconds, and vote are applicable to any included resolutions and recorded accordingly. There will be no
separate discussion of these items unless specifically requested by a member of the Board.
A. Approval of Minutes for Regular meeting April 22, 2020 Pg. 4A-1
B. Approval of the Withdrawal Order Authorizing Payment of Certain Bills and Salaries
and Consideration of Other Financial Matters for May 13, 2020 Pg. 4B-1
C. WBSD Operations and Maintenance Report – April 2020 Pg. 4C-1
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by WBSD –
April 2020 Pg. 4D-1
5. Consideration of Accepting Work by Ranger Pipelines for the Alpine Road Sanitary Sewer
Replacement Project and Authorizing the District Manager to File the Notice of Completion
Pg. 5-1
6. Consider Resolution to Approve Amendment to Agreement for Engineering Design Services from Freyer &
Laureta, Inc. for the North Bay Road and North Palo Alto Project Areas (2019 – 2020) for Additional Services
and Amend the Ten Percent Contingency Allocated for Additional Work on an As-Needed Basis Pg. 6-1
7. Consideration of Resolution Accepting Deed of Easements and Quit Claim of Unused Easements for the
Recycled Water Treatment Facility at Sharon Heights Golf & Country Club Pg. 7-1
8. Consideration to Accept the District’s 2019 Performance Measurement Report Pg. 8-1
9. Consider Resolution to Call for Elections – County of Santa Clara Pg. 9-1
10. Consideration of Adopting Resolution Honoring the Service of Phil Scott to the District Pg. 10-1
11. Consider Resolution to Approve Amendment 2 to the Consultant Agreement for Recycled Water Project
Management Phase B Dated March 14, 2017 Pg. 11-1
12. Consideration of Revising Electronic Board Packet Guidelines Pg. 12-1
13. May 13th
Update Report on District Response to Corona Virus Pg. 13-1
14. Discussion and Direction on Recycled Water Projects – Sharon Heights & Bayfront, Including
Project Status Pg. 14-1
15. Report & Discussion on South Bayside Waste Management Authority (SBWMA) Pg. 15-1
16. Report & Discussion on Silicon Valley Clean Water (SVCW), Discussion on SVCW CIP
Program and Financing Pg. 16-1
17. Closed Session:
A. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Cal. Govt. Code §54957.6) Agency designated representatives: Board
President/Legal Counsel
Unrepresented Employee: District Manager
B. PUBLIC EMPLOYMENT
(Pursuant to Cal. Govt. Code §54957)
Title: District Manager Recruitment & Employment Agreement
C. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Subdivision (a) of Section 54956.9)
Chan, Moreno, Vestnys, Pebbles v. WBSD – San Mateo County Court Case No.
19CIV07567
D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Cal. Govt. Code §54956.9(d))
Name of Case: 1740 Oak Avenue, LP v. West Bay Sanitary District, et al. – SMCSC Case No.
18CIV02183
18. Consideration of Resolution Authorizing the President and Secretary of the District Board to Enter into
Employment Agreement Between the West Bay Sanitary District And New District Manager Pg. 18-1
19. Comments or Reports from Members of the District Board and Consider Items to be Placed
on Future Agenda
20. Adjournment
The West Bay Sanitary District does not discriminate against persons with disabilities. Upon request, the agenda and agenda packet can be provided in a
format to accommodate special needs. If you require a copy of the agenda or related materials in an alternative format to accommodate a disability, or if you
wish to attend this public meeting and will require special assistance or other special equipment, please call the District at (650) 321-0384 at least five days
in advance and we will make every reasonable attempt to provide such an accommodation.