Oct 12, 2022 Minutes
Published 2022-11-14 08:43:40
1902 – Serving Our Community for over 115 Years – 2022
WEST BAY SANITARY DISTRICT
MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD
WEDNESDAY, OCTOBER 12, 2022 AT 7:00 P.M.
1. Call to Order
President Dehn called the meeting to order at 7:00 PM
Roll Call
BOARD MEMBERS PRESENT: President Dehn, Secretary Walker, Treasurer Thiele-
Sardiña, Director Moritz, Director Otte
BOARD MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Ramirez, Hulsmann, and by Zoom Reese and Condotti
Others Present: Rick Simonson and Dave Hilton HF&H, Evan Boyd –
Recology, Eileen – CCR
2. Communications from the Public: None.
3. Public Hearing – Annexing Certain Territory Within the West Bay Sanitary District’s On-
Site Wastewater Disposal Zone – Lands of Kaveh (1195 Westridge Drive, Portola
Valley)
Motion to Open by: Moritz 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
Motion to Close by: Moritz 2nd by: Otte Vote: AYE: 5 NAY: 0 Abstain: 0
4. Consider Adopting Resolution Ordering Annexation of Certain Parcels in the Territory
of West Bay Sanitary District to the West Bay Sanitary District’s On-Site Wastewater
Disposal Zone Including Certain Determinations, Findings and Declarations of the
District Board – Lands of Kaveh (1195 Westridge Drive, Portola Valley)
Motion to Approve by: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
5. Consent Calendar
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Discussion/Comments: None.
A. Approval of Minutes for Regular Meeting September 28, 2022
B. Approval of the Financial Activity Report Authorizing Payment of Certain Bills and
Salaries and Consideration of Other Financial Matters thru September 30, 2022
C. WBSD Operations and Maintenance Report – September 2022
D. Town of Los Altos Hills Operations and Maintenance Report for Work Performed by
WBSD – September 2022
E. Town of Woodside Operations and Maintenance Report for Work Performed by
WBSD – September 2022
F. Consider Approval of Resolution Authorizing District to Implement Teleconferenced
Public Meetings Pursuant to Assembly Bill 361
G. Consideration of Resolution Consenting to Annexation of Territory to the West Bay
Sanitary District by the San Mateo County Local Agency Formation Commission –
1195 Westridge Drive, Portola Valley (079-011-050), Lands of Kaveh
Motion to Approve by: Walker 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
6. General Manager’s Report
Discussion/Comments: General Manager Ramirez reported the District is considering
Engineering Data Software Inc. as a new tax roll billing system to replace the much older
Computer Optimization of Sewer Maintenance Operations (COSMO) program. He also
reported that the Bayfront Park Sanitary Sewer Improvements Project bids are due on
October 18th. He continued to report there is a Master Plan pre-proposal meeting on
October 17th. General Manager Ramirez informed the Board the District will sponsor a
booth at the Halloween Hoopla on October 29th as part of our outreach efforts. He also
discussed that the next Board meetings will be on Oct. 26th and November 9th, as well as,
the Thanksgiving Lunch on November 8th and the Holiday luncheon on December 8th.
Lastly, he also reported the annual Almanac Newsletter on December 9th will coincide with
the District’s 120th anniversary on December 10th. The complete General Manager’s written
report is in the October 12, 2022 agenda packet.
7. 2023 Solid Waste and Recycling Collection Rate Study Draft Workshop and
Direction
Discussion/Comments: Rick Simonson of HF&H presented the draft rate study report which
included a slight increases of rates in 2023 for most residential carts.
8. Consider Accepting the HF&H Solid Waste Rate Study, Set a Public Hearing for
December 14, 2022 to Review Proposed Rates for the Year 2023 and Provide Direction
by Minute Order Regarding the Rate Adjustment and Proposition 218 Notice for a
Public Hearing
Motion to Approve by: Moritz 2nd by: Thiele-Sardiña Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: None.
9. Consider Accepting the Performance Merit Pay Program Results from Oct. 1, 2021 to
Sept. 30, 2022 and Authorize the General Manager to Disburse the Final Payout
Motion to Approve by: Thiele-Sardiña 2nd by: Moritz Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: Operations Superintendent Robert Hulsmann gave a presentation
on the Performance Merit Pay Program results. He reported District staff achieved 98% of
the goals which equals a maximum individual merit payout of $4,900.00 for each regular,
full-time employee.
10. Consider Authorizing the General Manager to Consent to the Abandonment of Public
Utility Easement at 1715 Bay Laurel Drive, Menlo Park
Motion to Approve by: Thiele-Sardiña 2nd by: Walker Vote: AYE: 5 NAY: 0 Abstain: 0
Discussion/Comments: General Manager Ramirez reported this is a public utility easement
which is not used for a District sewer main.
11. October 12, 2022 Update Report on District Response to Corona Virus
Discussion/Comments: General Manager Ramirez reported the District’s engineering
consultant tested positive for COVID-19. It appears no District employees were in close
contact with the person.
12. Report and Discussion on Sharon Heights Recycled Water Plant
Discussion/Comments: General Manager Ramirez reported that 8.6 million gallons was
treated in September and 6.7 MGD delivered. He also reported $200,000 was approved in a
SRF loan for the Avy Altschul Pump Station along with a $300,000 grant.
13. Discussion and Direction on Bayfront Recycled Water Project and Status Update
Discussion/Comments: General Manager Ramirez reported the California Water State
Revolving Fund loan was approved in the amount of $37 million. He also reported an
additional $15 million was approved for the project from the Water Recycling Funding
Program Grant. This reflects the estimated $52 million total cost of the Recycled Water
Facility and distribution system. The Board of Directors were very pleased with the State
Water Board.
14. Report & Discussion on South Bayside Waste Management Authority (SBWMA)
Discussion/Comments: None.
15. Report, Discussion & Direction on Silicon Valley Clean Water (SVCW) and Discussion on
SVCW CIP Program and Financing
Discussion/Comments: Director Otte reported the Commission approved a $600,000
change order for piping to one of the plant’s digesters.
16. Comments or Reports from Members of the District Board and Consider Items to be
Placed on Future Agenda
Discussion/Comments: None.
17. Adjournment Time: The meeting was adjourned at 8:28 PM
/s/ David A. Walker
Secretary